Senior Event Project Manager – Hybrid & Global

First Global Management Services, Inc.; New Jersey; A distancia; USD 78.000 - 89.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical/Dental/Vision insurance

401(k)

FSAs (5 options)

Paid Time Off

EAP

Life, Disability & Pet Coverage

Wellness Stipend

Phone Allowance

Headspace & Teladoc access

Identity Theft Protection

Discretionary Bonus

Global opportunities

Descripción de la vacante

FIRST, a global brand experience agency, is seeking an experienced Project Manager to support client-facing and internal events. You will oversee all aspects of event operations from briefing to reconciliation, including virtual, in-person, and hybrid formats across domestic and international sites.

Travel for site visits and on-site management is required. The role emphasizes collaboration with Marketing, Production, & Legal teams to ensure compliant, high-quality experiences for Fortune 500

Formación

• 5–7+ years’ event management experience, preferably in a corporate or financial environment.
• Experience in events, conferences, meeting and production management, including but not limited to C-level executive events, cocktail receptions and dinners, meetings and multi-day events
• Experience in working with and managing senior clients
• Proficient with Microsoft Office applications such as PowerPoint and Excel
• Motivated, self-starter, ability to work independently and project plan; ability to think innovatively
• Excellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines
• Virtual event experience preferred – Webex and Zoom experience a plus

Responsabilidades

• Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity
• Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting
• Sourcing, negotiating and managing site selections, contract management for venues and suppliers
• Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management
• Work seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements, Production on Audio Visual, Event Technology team on web builds, data team on attendee management, Legal and Compliance as required, etc.)
• Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders
• Co-plan with colleagues and the client on larger scale programs; strong team player
• Ensure adherence to the client’s standards of operation and policies and that compliance and risk guidelines are followed
• Travel when applicable for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events
• Post event wrap up including final attendees, budget reconciliation, observations, as well as client debriefs for year over year improvements
• Share knowledge of best practices, new suppliers, services and venues

Conocimientos

Event management

Senior client handling

Budgeting

Project planning

Multitasking

Deadlines

Virtual events (Webex/Zoom)

Herramientas

Webex

Zoom

Microsoft Office

Descripción del empleo

FIRST, a global brand experience agency, is seeking an experienced Project Manager to support client-facing and internal events. You will oversee all aspects of event operations from briefing to reconciliation, including virtual, in-person, and hybrid formats across domestic and international sites.

Travel for site visits and on-site management is required. The role emphasizes collaboration with Marketing, Production, & Legal teams to ensure compliant, high-quality experiences for Fortune 500