Senior Event Manager – End-to-End Onsite Lead

American Express Global Business Travel; Columbia (SC); On-site; USD 55,000 - 103,000; Full time

Job summary

Amex GBT is seeking an Event Manager to plan and deliver end-to-end programs for a dedicated Experience Studio team built around one enterprise client, collaborating with a producer who owns strategy, budget, and content. You will manage plans, budgets up to $500,000, and oversee suppliers and onsite logistics to bring programs to life.

Join a dynamic team that coordinates attendee housing, communications, run-of-show, and staffing across multiple programs each year.

Qualifications

• Four or more years planning corporate meetings and events, with programs you carried from kickoff through reconciliation.
• Experience as onsite lead on ten or more programs a year.
• Independent management of program budgets up to $500,000, with accurate forecasts and clean reconciliations.
• Working knowledge of hotel and supplier contracts, banquet orders, and the details that drive cost, including attrition, minimums, overtime, and late changes.
• Strong command of Cvent and enterprise project and collaboration tools, and comfort working inside a client owned environment.
• Experience planning for a producer or client event owner who leads the program, with the confidence to speak up when a request will cost time or money.
• Composure onsite: able to brief a team, handle a late change, and keep the program on schedule.
• Clear written communication, including status updates, supplier instructions, and attendee details that are right the first time.
• The organization to run several programs at once and the judgment to ask for help before a deadline is missed.
• Preferred: CMP or progress toward it; experience on a dedicated client team or inside a corporate events department; time at a hotel or destination management company that provides the supplier's view of the agency.

Responsibilities

• Plan and deliver programs end to end, from kickoff through onsite execution and close.
• Keep the program plan current in the client's project tools, with tasks, owners, and dates readable by producer and client.
• Build and manage program budgets with the producer, independently up to $500,000 and alongside a Senior Event Manager on larger programs, from first estimate through final reconciliation.
• Manage suppliers after sourcing, including hotels, venues, transportation, food and beverage, and audiovisual, per contract terms and client rules.
• Coordinate with Attendee Experience Coordinators on registration, housing, and attendee communications, providing details and deadlines.
• Lead onsite for the programs you carry, including staffing, run of show, and suppliers, with travel and extended program weeks.
• Carry several programs at different stages at once, including ten or more onsite a year.
• Close every program on time, with final invoices, budget reconciliation, attendee and supplier feedback, and a debrief with recommendations.
• Keep planning files, supplier records, and decision notes complete for handoff to another manager tomorrow.
• Raise scope, budget, and timing risks early to the producer and the Studio Operations Manager, with a recommended action.

Skills

Event planning

Onsite event leadership

Budget management

Contract knowledge

Cvent

Client/stakeholder communication

Time management

CMP (preferred)

Education

CMP certification preferred

Tools

Cvent

Job description

Amex GBT is seeking an Event Manager to plan and deliver end-to-end programs for a dedicated Experience Studio team built around one enterprise client, collaborating with a producer who owns strategy, budget, and content. You will manage plans, budgets up to $500,000, and oversee suppliers and onsite logistics to bring programs to life.

Join a dynamic team that coordinates attendee housing, communications, run-of-show, and staffing across multiple programs each year.