Senior Event Lead - Hybrid | Large-Scale & ROI

Etherio-Group; Atlanta (GA); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) matching

Paid time off

Hybrid work schedules

Job summary

Etherio is seeking a Senior Event Manager to drive end-to-end event programs from conception through execution and reconciliation. You will lead cross-functional teams, manage budgets, and ensure vendor and venue success while delivering ROI for clients.

The role demands strategic planning, strong stakeholder management, and the ability to adapt to changing requirements across national and regional events. Hybrid work is supported with travel as needed.

Qualifications

• Bachelor’s degree or equivalent experience.
• 7+ years of meeting management experience with at least 3-5 years of proven expertise in leading complex events, managing the planning, execution, and implementation of association event(s).
• Experience in Exhibit and Tradeshow management is required.
• Strong communication and networking skills and the ability to successfully manage stakeholder relationships and expectations.
• Conference strategy – provide oversight and strategic guidance to association teams related to their events.
• Solutions Driven – Think creatively and bring innovative ideas and solutions to the client’s events through collaboration with Executive Directors and other appropriate association team members.
• Facilitate and guide association volunteer committee(s) with regular meetings and communication.
• Knowledge of destinations, hotels and venues nationwide.
• Calm and flexible approach to handling the stress of ever-changing demands.
• Strong organizational skills and ability to multi-task and prioritize.
• Strong creative problem solving.

Responsibilities

• Lead project manager for large scale projects with proven expertise in leading complex events, managing planning, execution, and implementation.
• Work with, lead, and support the project team to ensure adherence to client and company standards.
• Develop and manage budgets and prepare wrap-up reports.
• Responsible for building project timelines/plans and managing the project plan to drive the team to meet client and vendor deliverables, anticipating deadlines.
• Be solution-oriented and forward thinking when responding to client questions or providing recommendations.
• Maintain all historical data for projects.
• Analysis and reporting responsibilities of various conference data for client.
• Supplier procurement and management of contracts to ensure quality and contractual compliance.
• Oversee venue communications, including F&B, group résumé, event specifications, housing/room block, and final invoice review.
• Manage sponsor/exhibitor fulfillment, including prospectus development, exhibitor/sponsor communications, general services contractor and floor plan management.
• Speaker management including speaker portal setup, timeline establishment, speaker communications, data collection, and speaker travel/registration management.
• Special event review, selection, and management.
• Analyze surveys and compile feedback for the client.
• On-site venue execution to include staff assignments/management, venue supplier management, implementation of event logistics, exhibit/sponsor management, and speaker management where applicable.
• Contract Signing Authority up to 50th percentile of average dollar range.
• Other duties as assigned.

Skills

Project management

Stakeholder management

Budgeting

Event logistics

Vendor negotiation

Education

Bachelor’s degree or equivalent experience

Job description

Etherio is seeking a Senior Event Manager to drive end-to-end event programs from conception through execution and reconciliation. You will lead cross-functional teams, manage budgets, and ensure vendor and venue success while delivering ROI for clients.

The role demands strategic planning, strong stakeholder management, and the ability to adapt to changing requirements across national and regional events. Hybrid work is supported with travel as needed.