Senior Enterprise Document Control System Lead

Cordoba-Corporation; Sacramento (CA); On-site; USD 110,000 - 170,000; Full time

Benefits offered by this job

Medical and dental insurance

Vision insurance

401k with employer match

Paid vacation and sick leave

9 paid holidays

Flexible spending accounts (FSA)

Job summary

Cordoba Corporation is seeking a Senior Document Controller in Sacramento, CA to lead document control operations for our Transportation Sector. You will act as SME, oversee the enterprise Document Control System, and guide project teams, ensuring compliance with standards and regulatory requirements.

The role emphasizes system rollout, process improvement, and training, with a focus on data integrity, risk mitigation, and audit readiness across large infrastructure programs.

Qualifications

• Bachelor’s degree or equivalent professional experience
• Experience performing document control functions on complex programs or capital projects
• Strong knowledge of document management systems, standards, and compliance
• Proficiency with Microsoft Office, SharePoint, Adobe Acrobat, and enterprise DMS platforms
• Strong organizational, analytical, and communication skills with multi-priority management
• Experience developing SOPs, workflows, and training materials

Responsibilities

• Serve as SME for document control systems, processes, and standards across the organization
• Provide guidance, mentoring, and technical support to Document Controllers and project teams
• Act as a system administrator for the enterprise Document Control System, supporting configuration and workflows
• Support enterprise document control initiatives, including system rollout and enhancements
• Oversee document intake, processing, storage, and archival activities for compliance
• Ensure adherence to procedures, metadata, naming conventions, version control, and classification standards
• Review document submittals for completeness, accuracy, and compliance
• Support audit readiness by ensuring documentation is complete and traceable
• Support procurement, deployment, configuration, and optimization of the DCS
• Participate in defining system requirements, workflows, and reporting capabilities
• Identify gaps, risks, and improvement opportunities; propose enhancements
• Develop and maintain process maps, SOPs, desk manuals, and system guides
• Monitor performance metrics, workload trends, and compliance indicators
• Maintain dashboards, trackers and reporting tools for system health
• Support risk logs and issue trackers for document control
• Prepare leadership summaries and briefs on performance and adoption
• Serve as primary point of contact for document control matters with internal and external stakeholders
• Coordinate with project teams, IT, and compliance staff to support needs
• Provide training and onboarding for document control users
• Support change management for new tools and workflows
• Contribute to continuous improvement initiatives
• Support special projects and strategic priorities
• Promote accuracy, accountability, and best practices

Skills

Document management

SOPs & workflows

Training & mentorship

System administration

Attention to detail

Regulatory compliance

Education

Bachelor degree or equivalent

Tools

Microsoft Office

SharePoint

Adobe Acrobat

DMS platforms

Job description

Cordoba Corporation is seeking a Senior Document Controller in Sacramento, CA to lead document control operations for our Transportation Sector. You will act as SME, oversee the enterprise Document Control System, and guide project teams, ensuring compliance with standards and regulatory requirements.

The role emphasizes system rollout, process improvement, and training, with a focus on data integrity, risk mitigation, and audit readiness across large infrastructure programs.