Senior End-to-End Payroll & GL Specialist

Staffmark; Lafayette (LA); On-site; USD 65,000 - 85,000; Full time

Job summary

Staffmark is seeking a Payroll Administrator/Payroll Accountant in Lafayette, LA to manage the end-to-end payroll process, ensuring employees are paid accurately and on time while maintaining payroll-related accounting records.

This role collaborates with Accounting, HR, employees, management, benefits providers, payroll providers, and taxing authorities to ensure accurate and compliant payroll and financial information.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, Human Resources, or a related field preferred.
• 3-5+ years of progressive payroll and accounting experience.
• Strong understanding and hands-on experience with the complete payroll process, including payroll journal entries, payroll and balance sheet reconciliations, benefits reconciliation, payroll taxes, and compliance.
• Experience with accounting and payroll software.
• Ability to maintain strict confidentiality regarding employee compensation and personal information.

Responsibilities

• Manage the complete payroll process for all employees, ensuring deadlines are met.
• Process regular and off-cycle payrolls, manual checks, adjustments, and corrections as needed.
• Review and verify time, attendance, overtime, bonuses, commissions, deductions, reimbursements, and other payroll inputs.
• Review payroll reports before final submission and identify and resolve discrepancies.
• Ensure proper calculation and withholding of federal, state, and local payroll taxes and coordinate related filings and payments.
• Respond to employee payroll questions and resolve discrepancies promptly and professionally.
• Maintain confidentiality of payroll and employee information.
• Prepare and record payroll journal entries, ensuring proper coding to general ledger accounts, departments, locations, and cost centers.
• Reconcile payroll registers to the general ledger, payroll bank and clearing accounts, and payroll-related liabilities.
• Investigate and resolve payroll-to-general-ledger discrepancies.
• Prepare monthly payroll account reconciliations and ensure timely clearance of items.
• Assist with month-end and year-end close activities, including payroll accruals for payroll, bonuses, PTO, commissions, and other payroll-related expenses.
• Review payroll expense accounts for unusual activity and communicate variances to the Controller.
• Maintain supporting documentation for payroll journal entries, reconciliations, and related accounting activities.
• Reconcile monthly health insurance invoices to employee enrollment and payroll deductions and verify that billed premiums agree with employee elections and payroll records.
• Reconcile other employee benefit invoices and deductions, including dental, vision, life insurance, disability, retirement plans, and other company-sponsored benefits.
• Identify and resolve discrepancies between benefit invoices, payroll deductions, and accounting records.
• Ensure benefit-related liabilities and expenses are properly recorded in the general ledger.
• Coordinate with HR and benefits providers to resolve billing and enrollment issues.
• Maintain documentation supporting monthly benefit reconciliations.
• Maintain knowledge of applicable federal, state, and local payroll regulations and ensure compliance with wage and hour, tax, withholding, and reporting requirements.
• Assist with quarterly and annual payroll reporting and reconciliations.
• Coordinate year-end W-2 preparation and reconciliation.
• Assist with payroll tax and other payroll-related audits.
• Maintain accurate payroll records and documentation in accordance with company policies and applicable retention requirements.
• Maintain strong internal controls over payroll processing and payroll-related accounting, including appropriate segregation of duties and approval processes.
• Review payroll reports and supporting documentation for accuracy before payroll is finalized.
• Develop and maintain payroll procedures and checklists.
• Identify and recommend improvements to payroll processes, controls, systems, accuracy, and efficiency.
• Assist the Controller in developing and implementing payroll-related policies and procedures.

Skills

Payroll processing

Journal entries

Reconciliations

Confidentiality

Accounting software

Education

Bachelor's degree in Accounting/Finance

Tools

ADP

QuickBooks Desktop

QuickBooks Online

Microsoft Excel

Job description

Staffmark is seeking a Payroll Administrator/Payroll Accountant in Lafayette, LA to manage the end-to-end payroll process, ensuring employees are paid accurately and on time while maintaining payroll-related accounting records.

This role collaborates with Accounting, HR, employees, management, benefits providers, payroll providers, and taxing authorities to ensure accurate and compliant payroll and financial information.