Payroll and General Ledger Specialist

Williams, Williams & Lentz, LLP; Paducah (KY); On-site; USD 42,000 - 62,000; Full time

Job summary

Williams, Williams & Lentz, LLP seeks a Payroll and Accounting Specialist to manage payroll processing, maintain accurate financial records, and support general accounting functions.

The role requires experience with payroll software and GL reconciliations, with emphasis on accuracy, confidentiality, and timely client service across multiple engagements.

Qualifications

• Two to three years of payroll processing experience.
• One to three years of general ledger accounting experience preferred.
• Working knowledge of payroll software and accounting software.
• Experience preparing journal entries and performing account reconciliations.
• Strong understanding of accounting principles and payroll tax requirements.
• Proficiency in QuickBooks, Microsoft Word, Excel, and Outlook.
• Excellent verbal and written communication skills.
• Strong analytical, organizational, and problem-solving abilities with exceptional attention to detail.
• Ability to prioritize multiple tasks and work effectively under deadlines.
• Self-motivated with the initiative to work independently while supporting teammates during high-volume periods.
• Dependable with a consistent record of regular and reliable attendance.

Responsibilities

• Process payroll accurately and efficiently with minimal supervision.
• Set up new employees and maintain existing records.
• Enter and verify employee time and payroll data.
• Process earnings, deductions, direct deposits, and third-party payments.
• Ensure accurate payroll tax withholdings and unemployment tax reporting.
• Prepare and post payroll-related general ledger entries.
• Reconcile payroll accounts and GL balances.
• Assist with month-end and year-end closing procedures and reconciliations.
• Maintain and reconcile general ledger accounts for accuracy.
• Assist with preparing financial reports and client documentation.
• Research payroll and accounting issues and provide clear responses to clients and team members.
• Manage multiple client requests while meeting deadlines with high accuracy.
• Maintain confidentiality of payroll and financial information.
• Perform additional duties and special projects as assigned.

Skills

Payroll processing

General ledger accounting

Payroll software

Journal entries

Accounting principles

QuickBooks

Microsoft Word

Excel

Outlook

Communication skills

Attention to detail

Deadline-driven

Independent work

Team collaboration

Multitasking

Education

Associate degree in Accounting

Bachelor's degree preferred

Tools

QuickBooks

Microsoft Word

Excel

Outlook

Job description

We are seeking a dynamic and detail-oriented Payroll and Accounting Specialist to join our team. In this vital role, you will manage payroll processing, ensure accurate financial record-keeping, and support our accounting functions with precision and efficiency. Your expertise will help maintain seamless payroll operations, uphold compliance standards, and contribute to the overall financial health of our organization. This position offers an exciting opportunity to apply your skills in payroll management, bookkeeping, and accounting software within a collaborative and growth-focused environment.

Key Responsibilities

• Process payroll accurately and efficiently with minimal supervision.
• Set up new employees and maintain existing employee records.
• Enter and verify employee time and payroll data.
• Process earnings, deductions, direct deposits, and third-party payments.
• Ensure accurate federal, state, and local payroll tax withholdings, including unemployment tax reporting.
• Prepare and post payroll-related general ledger journal entries.
• Reconcile payroll accounts and general ledger balances.
• Assist with month-end and year-end closing procedures, including account reconciliations.
• Maintain and reconcile general ledger accounts, ensuring accuracy and completeness.
• Assist with preparing financial reports and supporting documentation for clients.
• Research payroll and accounting issues and provide clear, professional responses to clients and team members.
• Manage multiple client requests while meeting deadlines and maintaining a high level of accuracy.
• Maintain the confidentiality of payroll and financial information.
• Perform additional duties and special projects as assigned.

Skills

• Two to three years of payroll processing experience required.
• One to three years of general ledger accounting experience preferred.
• Working knowledge of payroll software and accounting software.
• Experience preparing journal entries and performing account reconciliations.
• Strong understanding of accounting principles and payroll tax requirements.
• Proficiency in QuickBooks, Microsoft Word, Excel, and Outlook.
• Excellent verbal and written communication skills.
• Strong analytical, organizational, and problem-solving abilities with exceptional attention to detail.
• Ability to prioritize multiple tasks and work effectively under deadlines.
• Self-motivated with the initiative to work independently while supporting teammates during high-volume periods.
• Dependable with a consistent record of regular and reliable attendance.

Join us in a role where your expertise directly impacts our organization’s efficiency! We value energetic professionals who thrive in fast-paced environments while maintaining meticulous attention to detail. If you’re passionate about payroll management, bookkeeping excellence, and contributing to a thriving team—this is the opportunity for you!