Senior DoD Executive Assistant & Program Support

Applied Research Solutions; Massachusetts; On-site; USD 110,000 - 125,000; Full time

Job summary

Applied Research Solutions (ARS) is seeking an Executive Assistant to provide high-level administrative and program support to a senior Air Force Program Executive Office (PEO) leadership team.

This cleared DoD role requires a highly organized professional who can manage executive calendars, coordinate taskers and staff actions, support classified meetings and senior-level engagements, and ensure critical documentation and projects remain on track.

Qualifications

• Experience providing executive administrative support in a government, military, or DoD contractor environment.
• Active DoD security clearance required.
• Must be a US citizen.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills with experience supporting senior leadership.
• Experience with Microsoft Office Suite, collaboration tools, and web-based government systems.
• Ability to handle sensitive information and support classified activities in accordance with established procedures.

Responsibilities

• Provide daily executive support to the PEO/Deputy PEO, including calendar management, scheduling, prioritization of tasks, and coordination of staff actions.
• Track, manage, and coordinate executive taskers, documentation, and staff packages to ensure timely completion and leadership awareness.
• Support PEO staff and Organization Senior Functional (OSF) leadership with administrative and program coordination activities.
• Schedule and coordinate classified meetings, senior-level engagements, distinguished visitor events, and executive briefings.
• Prepare, review, and maintain reports, charts, correspondence, presentations, and other executive-level documentation.
• Support travel coordination and utilize government systems, including the Defense Travel System (DTS), for travel authorizations and arrangements.
• Apply knowledge of Microsoft Office applications, DAF365, and other digital tools to complete standard and complex administrative assignments.
• Develop and improve executive office processes, workflows, procedures, and administrative standards to increase efficiency.
• Coordinate project activities, monitor deadlines, and provide status updates to leadership.
• Provide administrative oversight and support to clerical and program support staff within the executive office.
• Coordinate documentation for review, approval, and executive signature.

Skills

Executive support

Calendar management

Task prioritization

Staff coordination

Written/verbal communication

Tools

Microsoft Office Suite

Defense Travel System (DTS)

DAF365

Job description

Applied Research Solutions (ARS) is seeking an Executive Assistant to provide high-level administrative and program support to a senior Air Force Program Executive Office (PEO) leadership team.

This cleared DoD role requires a highly organized professional who can manage executive calendars, coordinate taskers and staff actions, support classified meetings and senior-level engagements, and ensure critical documentation and projects remain on track.