Executive Assistant - DoD/USAF

Applied Research Solutions; Massachusetts; On-site; USD 110,000 - 125,000; Full time

Job summary

Applied Research Solutions (ARS) is seeking an Executive Assistant to provide high-level administrative and program support to a senior Air Force Program Executive Office (PEO) leadership team.

This cleared DoD role requires a highly organized professional who can manage executive calendars, coordinate taskers and staff actions, support classified meetings and senior-level engagements, and ensure critical documentation and projects remain on track.

Qualifications

• Experience providing executive administrative support in a government, military, or DoD contractor environment.
• Active DoD security clearance required.
• Must be a US citizen.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills with experience supporting senior leadership.
• Experience with Microsoft Office Suite, collaboration tools, and web-based government systems.
• Ability to handle sensitive information and support classified activities in accordance with established procedures.

Responsibilities

• Provide daily executive support to the PEO/Deputy PEO, including calendar management, scheduling, prioritization of tasks, and coordination of staff actions.
• Track, manage, and coordinate executive taskers, documentation, and staff packages to ensure timely completion and leadership awareness.
• Support PEO staff and Organization Senior Functional (OSF) leadership with administrative and program coordination activities.
• Schedule and coordinate classified meetings, senior-level engagements, distinguished visitor events, and executive briefings.
• Prepare, review, and maintain reports, charts, correspondence, presentations, and other executive-level documentation.
• Support travel coordination and utilize government systems, including the Defense Travel System (DTS), for travel authorizations and arrangements.
• Apply knowledge of Microsoft Office applications, DAF365, and other digital tools to complete standard and complex administrative assignments.
• Develop and improve executive office processes, workflows, procedures, and administrative standards to increase efficiency.
• Coordinate project activities, monitor deadlines, and provide status updates to leadership.
• Provide administrative oversight and support to clerical and program support staff within the executive office.
• Coordinate documentation for review, approval, and executive signature.

Skills

Executive support

Calendar management

Task prioritization

Staff coordination

Written/verbal communication

Tools

Microsoft Office Suite

Defense Travel System (DTS)

DAF365

Job description

**Description**

Applied Research Solutions (ARS) is seeking an Executive Assistant to provide high-level administrative and program support to a senior Air Force Program Executive Office (PEO) leadership team. This cleared DoD role requires a highly organized professional who can manage executive calendars, coordinate taskers and staff actions, support classified meetings and senior-level engagements, and ensure critical documentation and projects remain on track. The ideal candidate will have experience supporting senior government or military leadership and be comfortable working in a fast-paced, mission-focused environment.

**Why Work with us?**

Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

**Responsibilities will include:**

• Provide daily executive support to the PEO/Deputy PEO, including calendar management, scheduling, prioritization of tasks, and coordination of staff actions.
• Track, manage, and coordinate executive taskers, documentation, and staff packages to ensure timely completion and leadership awareness.
• Support PEO staff and Organization Senior Functional (OSF) leadership with administrative and program coordination activities.
• Schedule and coordinate classified meetings, senior-level engagements, distinguished visitor events, and executive briefings.
• Prepare, review, and maintain reports, charts, correspondence, presentations, and other executive-level documentation.
• Support travel coordination and utilize government systems, including the Defense Travel System (DTS), for travel authorizations and arrangements.
• Apply knowledge of Microsoft Office applications, DAF365, and other digital tools to complete standard and complex administrative assignments.
• Develop and improve executive office processes, workflows, procedures, and administrative standards to increase efficiency.
• Coordinate project activities, monitor deadlines, and provide status updates to leadership.
• Provide administrative oversight and support to clerical and program support staff within the executive office.
• Coordinate documentation for review, approval, and executive signature.
• Perform additional administrative and program support duties as assigned.

**Required Qualifications:**

• Experience providing executive administrative support in a government, military, or DoD contractor environment.
• Active DoD security clearance required.
• Must be a US citizen.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills with experience supporting senior leadership.
• Experience with Microsoft Office Suite, collaboration tools, and web-based government systems.
• Ability to handle sensitive information and support classified activities in accordance with established procedures.

**Preferred Qualifications:**

• Experience supporting Air Force Program Executive Offices (PEO), senior military leaders, or government executives.
• Experience with Defense Travel System (DTS), DAF365, and DoD administrative processes.
• Experience coordinating executive-level meetings, briefings, and stakeholder engagements.
• Familiarity with DoD workflows, staff packages, and government correspondence processes.

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

The annual salary range: $110k - $125k. Salary is dependent upon the role and associated responsibilities, candidate's experience, and qualifications to include education/training, and key skills.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans and requires affirmative action by covered contr