Senior DoD Administrative Specialist

Dynamo Technologies LLC; Warner Robins (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

Dynamo Technologies LLC is seeking an Administrative Support Senior to provide executive-level support to senior managers and staff. The role emphasizes research, analysis, procedural support, and process improvement within a DoD context. Onsite work at Warner Robins AFB, GA is required.

Responsibilities include preparing communications, coordinating meetings, managing schedules, travel planning, and ensuring compliance with DoD regulations. U.S. citizenship is required for this position.

Qualifications

• Experience providing executive or administrative support to DoD organizations.
• Experience supporting senior managers and organizational staff in a professional administrative environment.
• Ability to research, compile, organize, and present information related to projects, programs, and organizational initiatives.
• Experience preparing professional correspondence, reports, briefings, and other written communications.
• Ability to review documentation for appropriate format, content, completeness, and coordination.
• Experience monitoring organizational taskings, action items, initiatives, and deadlines.
• Experience coordinating and documenting meetings, conferences, and program events; maintain meeting minutes and action items.
• Experience scheduling and supporting physical, video, and virtual meetings.
• Experience providing travel planning and execution support.
• Knowledge of Defense Travel System (DTS) administrative processes and applicable contractor limitations.
• Ability to manage multiple priorities and assignments with accuracy.
• Strong written and verbal communication, organizational, research, and problem-solving skills.
• Ability to work independently and support senior-level leadership.

Responsibilities

• Research and compile information pertaining to assigned projects, initiatives, and topics.
• Review CDRL packages for format and content.
• Prepare factual, clear, concise, complete, and appropriately coordinated written communications.
• Ensure leadership is kept informed of issues of interest related to the mission.
• Monitor progress toward the accomplishment of organizational taskings and initiatives.
• Provide information and background materials to support the preparation and execution of program events.
• Draft documents, correspondence, and other materials for leadership approval and signature.
• Disseminate program policy and guidance to organization members.
• Coordinate, document, monitor, and support meetings and conferences.
• Schedule and set up physical and virtual meetings in support of organizational requirements.
• Prepare meeting background information and coordinate required participants.
• Ensure meeting documentation is prepared and filed per policy.
• Maintain scheduling documents and requirements for video and online conferencing.
• Maintain equipment logs and instructions for setup.
• Provide travel planning and execution support.
• Perform DTS admin tasks and adhere to DoD regulations.
• Perform Non-DTS Entry Agent responsibilities per DoD FM Regulation.
• Perform CBA reconciliation activities when authorized.
• Ensure DTS and CBA activities stay within contractor permissions.

Skills

Executive support

DoD experience

Meetings coordination

Travel planning

Written communications

Multitasking

Communication skills

Education

Master's/Doctorate in related field

Bachelor's in related field

15 years directly related experience

Tools

DTS

Job description

Dynamo Technologies LLC is seeking an Administrative Support Senior to provide executive-level support to senior managers and staff. The role emphasizes research, analysis, procedural support, and process improvement within a DoD context. Onsite work at Warner Robins AFB, GA is required.

Responsibilities include preparing communications, coordinating meetings, managing schedules, travel planning, and ensuring compliance with DoD regulations. U.S. citizenship is required for this position.