Senior Document Controller for Engineering Projects

Jobtailor; Chandler (AZ); On-site; USD 65,000 - 90,000; Full time

Job summary

Stantec in Chandler, AZ is seeking a Document Controller to oversee the creation, distribution, and archiving of project documents throughout the lifecycle.

You will ensure accuracy, apply standards, and coordinate with project teams, clients, and vendors while maintaining EDMS integrity.

This role requires 5+ years in document control in engineering or construction and strong Office and Acrobat skills.

Qualifications

• Minimum 5 years of document control experience in engineering/construction environments.
• Proven experience managing large volumes of technical documentation.
• Strong understanding of document control processes, standards, and best practices.
• Excellent organizational, prioritization, and time-management skills.
• High level of accuracy and attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and Adobe Acrobat.
• Experience with EDMS platforms (SharePoint, ProjectWise, ACC).
• Understanding of project lifecycle and project services fundamentals.

Responsibilities

• Manage effective control and distribution of project documentation through full lifecycle.
• Ensure documents are accurate, current, compliant, and accessible to stakeholders.
• Coordinate with Project Managers, Engineers, Project Services, and clients.
• Maintain document integrity and support information flow to reduce risk.
• Establish and manage document control processes per standards and client requirements.
• Oversee creation, review, approval workflows, revisions, and distribution.
• Track status and revisions to prevent use of superseded information.
• Maintain document registers, metadata, and logs.
• Prepare and track transmittals to internal teams, clients, and external stakeholders.
• Ensure traceability of document exchanges and approvals.
• Support audits and quality reviews related to document control.
• Ensure compliance with contractual document control requirements.
• Identify gaps and risks and recommend corrective actions.
• Maintain EDMS platforms and configure libraries, permissions, and workflows.
• Provide training on document control systems and processes.

Skills

Document control

Organization

Time management

Communication

Independent work

Education

Post-secondary education in related field

Tools

Microsoft Office

Adobe Acrobat Pro

Visio

EDMS platforms (SharePoint, ProjectWise, ACC)

Job description

Stantec in Chandler, AZ is seeking a Document Controller to oversee the creation, distribution, and archiving of project documents throughout the lifecycle.

You will ensure accuracy, apply standards, and coordinate with project teams, clients, and vendors while maintaining EDMS integrity.

This role requires 5+ years in document control in engineering or construction and strong Office and Acrobat skills.