Senior Document Controller for Large-Scale Water Projects

Stantec Consulting International Ltd.; Austin (TX); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

401(k) plan

Paid holidays

Vacation time

Job summary

Stantec Consulting International Ltd. in Austin, TX seeks a Senior Document Controller to manage the full lifecycle of project documentation for large water projects, coordinating reviews and ensuring timely distribution of RFIs, submittals, drawings, and specifications.

You will mentor junior document controllers, implement document control standards, and work with Bluebeam, Aconex, SharePoint, Procore, and other platforms in a fast-paced engineering environment.

Qualifications

• Minimum 7 years of document control experience in engineering, construction, infrastructure, water, industrial, or related industries.
• Advanced proficiency with Microsoft Office Suite, particularly Excel.
• Experience supporting large multidisciplinary engineering or construction projects.
• Strong understanding of document control principles, revision management, and records management practices.

Responsibilities

• Manage the full lifecycle of project documentation, including receipt, distribution, tracking, filing, and archiving.
• Coordinate and distribute RFIs, submittals, transmittals, drawings, specifications, reports, and other project documentation.
• Monitor document review timelines and proactively follow up with reviewers to ensure project deadlines are met.
• Maintain accurate document registers and project records within document management systems.
• Administer collaborative review processes using Bluebeam Studio Sessions and other review platforms.
• Support project teams with document control procedures, workflows, and best practices.
• Perform quality checks on incoming and outgoing documentation to ensure compliance with project requirements and company standards.
• Prepare and issue transmittals and information exchanges to clients, contractors, and project stakeholders.
• Generate project reporting and metrics related to RFIs, submittals, document status, and review performance.
• Assist with onboarding and mentoring junior document controllers.
• Support continuous improvement initiatives and contribute to the development of document control standards and procedures.
• Coordinate closely with project managers, technical disciplines, contractors, and clients to ensure effective communication and document management.
• Provide coverage for fellow Document Controllers during planned and unplanned absences, including vacation, sick leave, and other time away from work, ensuring continuity of project support and adherence to document control service levels.
• Support cross-training initiatives to ensure effective backup coverage across projects and document management systems.

Skills

Attention to detail

Communication

Time management

Tools

Aconex

Autodesk Construction Cloud

SharePoint

Procore

ProjectWise

Bluebeam Revu/Bluebeam Studio

e-Builder

Job description

Stantec Consulting International Ltd. in Austin, TX seeks a Senior Document Controller to manage the full lifecycle of project documentation for large water projects, coordinating reviews and ensuring timely distribution of RFIs, submittals, drawings, and specifications.

You will mentor junior document controllers, implement document control standards, and work with Bluebeam, Aconex, SharePoint, Procore, and other platforms in a fast-paced engineering environment.