Senior Document Controller – Project Documentation Lead

Stantec; Austin (TX); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision plan

401(k)

Paid holidays

Paid time off

Job summary

Stantec in Austin, TX is seeking an experienced Senior Document Controller to support the delivery of large-scale water projects. You will manage project documentation, coordinate review workflows, and ensure timely distribution of RFIs, submittals, drawings, specs, and other deliverables.

This role requires highly organized individuals with strong attention to detail, excellent communication, and experience in engineering, construction, or consulting environments.

Qualifications

• Minimum 7 years of document control experience in engineering, construction, infrastructure, water, industrial, or related industries.
• Strong revision management and records management knowledge.
• Experience supporting large multidisciplinary engineering or construction projects.
• Advanced proficiency with Microsoft Office Suite, particularly Excel.
• Excellent organizational, communication, and time management skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.

Responsibilities

• Manage the full lifecycle of project documentation, including receipt, distribution, tracking, filing, and archiving.
• Coordinate and distribute RFIs, submittals, transmittals, drawings, specifications, reports, and other project documentation.
• Monitor document review timelines and proactively follow up with reviewers to ensure project deadlines are met.
• Maintain accurate document registers and project records within document management systems.
• Administer collaborative review processes using Bluebeam Studio Sessions and other review platforms.
• Support project teams with document control procedures, workflows, and best practices.
• Perform quality checks on incoming and outgoing documentation to ensure compliance with project requirements and company standards.
• Prepare and issue transmittals and information exchanges to clients, contractors, and project stakeholders.
• Generate project reporting and metrics related to RFIs, submittals, document status, and review performance.
• Assist with onboarding and mentoring junior document controllers.
• Support continuous improvement initiatives and contribute to the development of document control standards and procedures.
• Coordinate closely with project managers, technical disciplines, contractors, and clients to ensure effective communication and document management.
• Provide coverage for fellow Document Controllers during planned and unplanned absences, ensuring continuity of project support.
• Support cross-training initiatives to ensure effective backup coverage across projects and document management systems.

Skills

Document control

Workflow coordination

MS Office (Excel)

Attention to detail

Communication skills

Time management

Mentoring

Tools

Aconex

Autodesk Construction Cloud

SharePoint

Procore

ProjectWise

Bluebeam Revu

Job description

Stantec in Austin, TX is seeking an experienced Senior Document Controller to support the delivery of large-scale water projects. You will manage project documentation, coordinate review workflows, and ensure timely distribution of RFIs, submittals, drawings, specs, and other deliverables.

This role requires highly organized individuals with strong attention to detail, excellent communication, and experience in engineering, construction, or consulting environments.