Senior Document Control Specialist — PMC Programs

HNTB Corporation; Nashville (TN); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

HNTB Total Rewards

Job summary

HNTB Corporation in Nashville, TN is seeking a document control professional to administer the document lifecycle for a major DOT client program. The role focuses on defining standards, workflows, and controls for authoritative documentation, with in-office work at the Nashville downtown location and potential travel to nearby project offices.

You will manage and improve document processes, keep master project files organized, and provide training on retention policies and system use as needed.

Qualifications

• Associate's degree in relevant field with 6 years' relevant experience.
• Or 8 years of project controls/technical administrative support in lieu of degree.

Responsibilities

• Defines standards and workflows for document management, collecting, authorizing, publishing, storing, and retaining documents.
• Establishes document controls strategy, systems and policies including authoring, approval, publishing, and version control.
• Maintains the master electronic project files.
• Prepares records for inactive storage according to the Records Retention Schedule.
• Copies and scans documents to perform distribution and storage duties.
• Manages and audits document control processes to ensure access and control by appropriate personnel.
• May train project personnel on document control and retention policies and system use.
• Reviews new and revised documentation for conformance to standards.
• Performs quality reviews and audits of document controls procedures.
• Performs other duties as assigned.

Skills

Document management

Records retention

Communication

Team coordination

Education

Associate's degree

Tools

ProjectWise

SharePoint

Job description

HNTB Corporation in Nashville, TN is seeking a document control professional to administer the document lifecycle for a major DOT client program. The role focuses on defining standards, workflows, and controls for authoritative documentation, with in-office work at the Nashville downtown location and potential travel to nearby project offices.

You will manage and improve document processes, keep master project files organized, and provide training on retention policies and system use as needed.