Senior Document Control Specialist

Kansas Department of Health and Environment; Kansas; On-site; USD 52,500,000 - 56,592,000; Full time

Benefits offered by this job

Comprehensive health benefits

Sick & vacation leave

Work-life balance programs

Paid state holidays

Fitness centers in select locations

STAR Program discounts

Retirement and deferred compensation

Job summary

Kansas Department of Health and Environment is seeking a dedicated vital statistics professional to provide guidance on records amendments, verify documents, and respond to a range of government and public inquiries. The role emphasizes confidentiality and adherence to statutes.

Expect routine collaboration with judges and agency staff, ensuring accuracy in vital records, and maintaining strict data privacy. This position offers full-time hours and comprehensive state employee benefits.

Qualifications

• High School diploma or GED required.
• Valid driver's license required for operating a state vehicle.
• Three years of general office, clerical and administrative support experience; education may substitute for experience.

Responsibilities

• Provide technical assistance and guidelines to judges, attorneys and district court staff when records require amendments.
• Exercise independent judgment to approve or deny requests while ensuring compliance with statutes.
• Consult KDHE Legal Services when court orders conflict with state law.
• Scrutinize documents to detect fraud in vital records.
• Prepare correspondence and respond to customers including public, judges and attorneys.

Skills

Strong communication

Customer service

Independent work

Attention to detail

Leadership experience

Education

High School or GED

Tools

Word

Excel

PowerPoint

Access

Job description

Job Posting closes: September 27th, 2026

Required documents uploaded by: September 27th, 2026

Kansas Department of Health and Environment: Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9 . KDHE does not provide sponsorships for this position.

E-Verify: Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here . For additional information regarding Immigrant and Employee Rights (IER) please click here .

http://www.kdhe.ks.gov/

About The Position

• Who can apply: External ( Open to Anyone)
• Classified/Unclassified Service: Unclassified
• Full-Time/Part-Time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
• Eligible to Receive Benefits: Yes
• Veterans' Preference Eligible: Yes
• Sponsorship: KDHE does not provide sponsorship for this position.

Compensation

• Pay rate:
• $18.31-$19.74
• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement And Deferred Compensation Programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary: Position (K0236339)

Job Responsibilities may include but are not limited to the following:

• Provides technical assistance and guidelines to judges, attorneys, and Kansas district court officials when conflicting information appears on records to be amended or records to be changed by citing and correctly applying vital statistics statutes, regulations, or policies.
• Exercises independent judgment, knowledge, and authority to approve or deny requests and advises the requestor on how to proceed while ensuring adherence to the Kansas state statutes and regulations.
• In circumstances when court orders appear to disagree with state law, consult with the supervisor and may seek advice from KDHE Legal Services.
• Performs document scrutiny to detect fraudulent documents for the protection of the integrity of vital records amended and filed.
• Prepares correspondence to customers in writing and responds to walk-in and telephone customers, including the general public, judges, clerks of the court, attorneys, funeral directors, hospital administrators, medical record clerks, physicians and coroners who have questions regarding vital records.
• Responds to questions and ensures the confidentiality of vital records and the confidentiality of the request are protected.
• Counsel’s customers to achieve a common understanding or solution regarding problems that are sensitive in nature when customers are skeptical and uncooperative.
• Correspond with other agencies of the state and federal government and courts to assure compliance with federal and state statutes and regulations.

Qualifications

• Education:
  • High School, GED
• Licensing & Certification:
  • Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.
• Minimum Qualifications:
  • Three years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency.
• Preferred Qualifications:
  • Word, Excel, PowerPoint, Access.
  • Proofreading, editing, attention to detail.
  • Lead worker or leadership experience
  • Ability to work independently
  • Strong oral and written communication skills
  • Customer service experience
  • Experience reading, interpreting and implementing state statute. And regulations
  • Experience in handling confidential information.

Post-Offer, Pre-employment Requirements: Additional qualifications for this position that are necessary to perform the Essential Functions of the position. Example: Extended background check, drug screening or physical exams.

In accordance with K.S.A. 65-2402(b), any person offered a position of employment in the Office of Vital Statistics will be required to be fingerprinted and to submit to a state and national criminal history record check for the purpose of identification verification and the determination of the applicant’s eligibility to perform tasks within the Office of Vital Statistics.

Kansas Tax Clearance Certificate

A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a state job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions .

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.