Billing Coordinator

Kansas Department of Health and Environment; Kansas; On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Comprehensive benefits

Sick & Vacation leave

Parental leave

Holiday pay

Retirement programs

Job summary

Kansas Department of Health and Environment is seeking a full‑time administrator to oversee bureaus, monitor billing, and coordinate local agency agreements. The role requires attention to detail, data entry skills, and a valid driver’s license.

The position offers comprehensive state benefits, a standard 8am-5pm schedule, and opportunities for professional growth. KDHE emphasizes compliance with state and federal guidelines and teamwork across divisions.

Qualifications

• High School diploma or GED.
• Valid Driver's License during employment.
• Six months of experience in planning, implementing and monitoring activities.
• Proficiency with Word, Excel, PowerPoint and Access.

Responsibilities

• Oversees and monitors bureau billing and serves as liaison for local agency agreements.
• Reviews and manages expenditures for EPA grants and enters effort sheets.
• Maintains inventory records and manages scanning of documents.
• Assists with data stamping and entering applications into databases.

Skills

MS Office proficiency

Data entry

Education

High School or GED

Tools

Word

Excel

PowerPoint

Access

Job description

Kansas Department of Health and Environment

Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDHE does not provide sponsorships for this position.

E-Verify: Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here. http://www.kdhe.ks.gov/

About The Position

• Who can apply: External (Open to Anyone)
• Classified/Unclassified Service: Unclassified
• Full-Time/Part-Time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
• Eligible to Receive Benefits: Yes
• Veterans' Preference Eligible: Yes
• Sponsorship: KDHE does not provide sponsorship for this position.

Compensation

• Pay Range: $18.89-$20.33
• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement And Deferred Compensation Programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary: The position (K0241461)

Position Summary & Responsibilities: Overseas and monitors bureau billing and serves as liaison for local agency agreements. Monitor local agency work effort and match. Assured funds are transferred in accordance with the terms of agreements, state, federal guidelines and policy. Review orders, vouchers, bills and other information to approve requested merchandise or reimbursements. Reviews and manages bureau expenditures for various EPA grants (DERA/ARRA). Enters effort sheets into database and keeps tracks of various programs.

Job Responsibilities may include but are not limited to the following: Serves as backup to the BOA administrative staff when needed and upon request.This means being backing for the Bureau's main phone line 785-296-6024, screen and route calls, greet visitors, signing them in and providing name badges. For the Kansas Residential Lead Program, create starter packets consisting of bundling booklets, letters, and certificates to be mailed. Mail out renewal notice letters at the first of every month utilizing database information. Create files for new applications and file information in the file room. Assist the asbestos unit with data stamping and entering applications into access database. May also be included in other special projects for the Bureau as assigned by the supervisor.

Maintain inventory records for designated BOA properties. Overseas and manages the Bureau's specialized optical data imaging equipment which involves the preparation of documents for scanning, scanning document, indexing of documents, and reviewing of documents scanned for completeness and accuracy. Maintains and manages the scheduling of the scanning documents for the bureau including the asbestos and Kansas Residential Lead Program. Maintain the flow of records for the input of documents into the optical data imaging system and for the storage of records once items are stored in the system.

Qualifications

• Education:
  • High School, GED
• Licensing & Certification:
  • Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State
• Minimum Qualifications:
  • Six months of experience in planning, implementing and monitoring activities relevant to the program’s needs.Education may be substituted as determined relevant by the agency.
  • Word, Excel, PowerPoint, Access
  • Proofreading, editing, attention to detail
  • Knowledge of state and federal laws, rules and regs
  • Knowledge of principles and practices of administration
  • Knowledge of accounting principles
  • Knowledge of methods and procedures of responsibility
  • Ability to provide effective team leadership
  • Ability to develop and install complex administrative procedures and operations
  • Ability to analyze and interpret written material for application to daily work
  • Ability to exercise independent judgment

Post-Offer, Pre-employment Requirements

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a state job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

How To Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Veteran’s Preference

How To Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference. PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to [phone], scanned and emailed to [e-mail], or can be mailed/delivered in person to: A TTN: Disability Hiring Preference Coordinator Office of Personnel Services Landon State Office Building 900 SW Jackson, Rm 401 Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.