Senior Document Control Lead — Turnover & Compliance

Parsons; City of Syracuse (NY); On-site; USD 88,000 - 155,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

ESOP

401(k)

Life Insurance

Flexible Work Schedule

Paid Holidays

Job summary

Parsons is seeking a skilled Document Control Specialist to join our team. You will administer document workflows, turnover documentation, and retention processes for selected projects, ensuring compliance and accessibility of records.

You’ll work within the client’s document control organization, support project-wide transmission and storage of documents, and help maintain turn-over packages, drawings, manuals, warranties, and test certificates.

Qualifications

• High school diploma (or equivalent) with 12+ years of relevant work experience.
• 8+ years of prior document control experience in a lead role.
• Experience in document control on construction or capital projects.
• Strong understanding of transmittals, version control, turnover packages, and records retention.
• Experience with document management systems and tracking logs.
• Strong organization, accuracy, and follow-through.

Responsibilities

• Administer existing document control systems and procedures, including document organization, tracking, transfer, version control, approval processes, storage and retrieval standards, and record retention compliance.
• Work within the client’s current document control organization and systems unless directed otherwise.
• Support project-wide document control protocols for transmitting, receiving, tracking, and storing project documents.
• Assist in administration of existing flowcharts, SOPs, and document management systems and recommend process improvements where appropriate.
• Support the client’s separate document management system as an independent repository to preserve direct access to project records.
• Maintain a turnover document register for required completion documentation (as-built drawings, manuals, warranties, spare parts, test certificates).
• Verify receipt and completeness of turnover deliverables against contractual requirements and notify project leadership of deficiencies.
• Perform all services in a staff augmentation capacity in support of the client’s existing workforce.

Skills

Document control

Construction projects

Transmittals

Version control

Records retention

Organization

Education

High school diploma

12+ years overall experience

Tools

Document management systems

Job description

Parsons is seeking a skilled Document Control Specialist to join our team. You will administer document workflows, turnover documentation, and retention processes for selected projects, ensuring compliance and accessibility of records.

You’ll work within the client’s document control organization, support project-wide transmission and storage of documents, and help maintain turn-over packages, drawings, manuals, warranties, and test certificates.