Document Control Senior

Parsons; United States; Hybrid; USD 90,000 - 120,000; Full time

Job summary

Parsons is seeking an experienced Document Controls Specialist, Lead Grade 2 to support document and records management for a major program and construction management team delivering a large industrial infrastructure project.

Based near Little Rock, AR, the role supports a 4-5 year contract with remote work permitted in the first year, then residence within commuting distance or relocation required. Travel may be required.

Qualifications

• High school diploma and at least eight years of relevant experience.
• Experience processing drawings, specifications, correspondence, submittals, RFIs, transmittals and final records.
• Working knowledge of document-control, records-management, revision-control, and information-governance practices.
• Ability to process high volumes of project documentation accurately and within deadlines.
• Strong understanding of document numbering, naming conventions, metadata, revisions, status codes, and workflows.

Responsibilities

• Receive, register, process, route, distribute, track, file, retrieve, and archive project documents.
• Support controlled workflows for drawings, specifications, calculations, reports, correspondence, transmittals, RFIs, changes, and closeout documents.
• Verify documents are complete, properly identified, and submitted correctly.
• Maintain document registers, logs, distribution lists, and status reports.
• Coordinate with engineering, construction management, procurement, quality, safety, and commissioning personnel to maintain complete project records.

Skills

Document control

Records management

Revision control

Metadata handling

Workflow coordination

Attention to detail

Education

High school diploma

Tools

PMIS

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next! At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what's possible.

Job Description:

Parsons is seeking an experienced Document Controls Specialist, Lead Grade 2 to support document and records management for a major program and construction management team delivering a large, complex industrial infrastructure project.

Reporting to the Document Control/PMIS Manager, this position will process, track, distribute, retrieve, and retain project documentation throughout design, procurement, construction, commissioning, and closeout. The selected candidate will help ensure that project records remain accurate, current, secure, traceable, and accessible to authorized users.

This position is based near Little Rock, Arkansas and is part of a 4-5 year contract. During the first year, remote work is permitted. After the first year, the selected candidate will be required to either reside within commuting distance of Little Rock, AR or be willing to relocate to the area.

Periodic travel and coordination with program personnel, Client representatives, contractors, consultants, suppliers, and on-site personnel may be required.

What You'll Be Doing:

• Receive, register, process, route, distribute, track, file, retrieve, and archive project documents in accordance with approved procedures.
• Support controlled workflows for drawings, specifications, calculations, reports, correspondence, transmittals, submittals, requests for information, changes, inspection records, and commissioning documents.
• Verify that incoming documents are complete, legible, correctly identified, and submitted using the required format and workflow.
• Assign or verify document numbers, titles, disciplines, document types, revisions, status codes, file names, and required metadata.
• Maintain document registers, correspondence logs, transmittal records, distribution lists, review-status reports, and action trackers.
• Route documents to appropriate reviewers and monitor comments, approvals, response dates, revisions, and required resubmissions.
• Follow up with responsible personnel regarding overdue reviews, missing information, incomplete records, and outstanding deliverables.
• Prepare and issue authorized transmittals to the Client, contractors, consultants, suppliers, and other approved recipients.
• Ensure authorized personnel have access to current, approved documents and that obsolete or superseded information is removed from active use.
• Perform document and metadata quality checks and coordinate correction of missing, duplicated, misclassified, incorrectly revised, or improperly distributed records.
• Maintain electronic and physical files in accordance with approved filing structures, access controls, security requirements, and retention procedures.
• Support document workflows, permissions, notifications, reports, and repositories within the PMIS or electronic document-management system.
• Coordinate with engineering, construction management, project controls, procurement, quality, safety, and commissioning personnel to maintain complete project records.
• Respond to document searches, status inquiries, audit requests, and authorized records-retrieval needs.
• Protect confidential, proprietary, procurement-sensitive, security-controlled, and business-sensitive information.
• Support document-control orientation and provide procedural guidance to employees, contractors, consultants, suppliers, and other authorized users.
• Assist with phased turnover and closeout by reviewing final records for completeness, approval status, indexing, metadata, and required file format.
• Perform other responsibilities associated with this position as may be appropriate.
• Work remotely during the first year, with the expectation of residing within commuting distance of Little Rock, Arkansas, or relocating to the area thereafter.
• Support periodic travel and coordination with program personnel, Client representatives, contractors, consultants, suppliers, and on-site personnel.

What Required Skills You'll Bring:

• High school diploma and at least eight years of relevant experience.
• Experience processing drawings, specifications, correspondence, submittals, requests for information, transmittals, revisions, and final records.
• Working knowledge of document-control, records-management, revision-control, and information-governance practices.
• Ability to process high volumes of project documentation accurately and within required deadlines.
• Strong understanding of document numbering, naming conventions, metadata, revisions, status codes, review workflows, and distribution controls.
• Strong attention to detail and commitment to maintaining accurate, secure, tr