Senior Document Control Lead – Hybrid, Audit-Ready Projects

repsol; Houston (TX); Hybrid; USD 85,000 - 110,000; Full time

Job summary

Repsol is seeking a Senior Document Control Specialist to establish and administer the document control framework for Development and E&C projects in Houston. You will manage classification standards, metadata, revision control, and turnover packages, coordinating with engineers, vendors, and project teams.

The role requires 7+ years in document control on large capital projects, and experience with EDMS systems, audits, and closeout documentation. Hybrid work in Downtown Houston offered.

Qualifications

• Must be eligible to work for any U.S. employer without sponsorship now or in the future.
• 7+ years of progressive document control experience supporting large capital projects, preferably in utility-scale renewable energy, power generation, EPC, or infrastructure environments.
• Experience maintaining document registers, transmittal logs, controlled repositories, workflows, and version-controlled project records.
• Proven experience implementing or administering an EDMS or project document management platform, including folder architecture, metadata, permissions, revision control, reporting, workflows, and user support.
• Experience coordinating document reviews, approvals, and stakeholder follow-up across cross-functional project teams.
• Strong attention to detail, organizational skills, data accuracy, follow-through, and ability to manage competing priorities in a multi-project environment.
• Familiarity with project documentation requirements, controlled document procedures, vendor documentation, audit support, compliance processes, and closeout documentation.

Responsibilities

• Establish, implement, and maintain document control systems and official systems of record for Development and E&C project documentation, including classification standards, metadata, document numbering, revision control, distribution, retention, and archiving.
• Maintain Master Document Registers, Vendor Document Registers, turnover registers, transmittal logs, and controlled repositories to support accurate tracking, retrieval, reporting, and project closeout.
• Administer document-control requirements at each project phase gate and handoff, ensuring documentation readiness across project lifecycle transitions from Development through Engineering, Procurement, Construction, Commissioning, COD, and Operations.
• Manage control and traceability of key project records, including engineering deliverables, vendor documentation, RFIs, technical submittals, design changes, field records, inspection and commissioning records, redlines, and turnover packages.
• Develop and manage turnover and closeout documentation requirements, including as-built records, OEM manuals, warranties, permits, certificates, test records, and final record packages.
• Support audits, compliance reviews, and internal checks by providing accurate, traceable, and timely documentation records.

Skills

Attention to detail

Organizational skills

Document control

EDMS

Education

Associate or bachelor’s degree in business administration, records or project management, or related field

Tools

EDMS

Job description

Repsol is seeking a Senior Document Control Specialist to establish and administer the document control framework for Development and E&C projects in Houston. You will manage classification standards, metadata, revision control, and turnover packages, coordinating with engineers, vendors, and project teams.

The role requires 7+ years in document control on large capital projects, and experience with EDMS systems, audits, and closeout documentation. Hybrid work in Downtown Houston offered.