Senior Document Control Lead — Hybrid & Audit-Ready Records

Repsol SA; Houston (TX); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Repsol is seeking a Senior Document Control Specialist to establish and administer the document control framework for Development and E&C projects in Houston. The role requires strong governance, metadata standards, and timely workflow execution across multiple stakeholders.

Based in Downtown Houston with a hybrid work model (3 days in the office, 2 days from home), you will maintain registers, oversee turnover packages, and support audits and closeout activities to ensure compliant, audit-ready

Qualifications

• 7+ years of progressive document control experience supporting large capital projects, preferably in utility-scale renewable energy, power generation, EPC, or infrastructure environments.
• Experience maintaining document registers, transmittal logs, controlled repositories, workflows, and version-controlled project records.
• Proven experience implementing or administering an EDMS or project document management platform, including folder architecture, metadata, permissions, revision control, reporting, workflows, and user support.
• Experience coordinating document reviews, approvals, and stakeholder follow-up across cross-functional project teams.
• Strong attention to detail, organizational skills, data accuracy, follow-through, and ability to manage competing priorities in a multi-project environment.
• Familiarity with project documentation requirements, controlled document procedures, vendor documentation, audit support, compliance processes, and closeout documentation.

Responsibilities

• Document Governance & Records Management Establish, implement, and maintain document control systems and official systems of record for Development and E&C project documentation, including classification standards, metadata, document numbering, revision control, distribution, retention, and archiving.
• Maintain Master Document Registers, Vendor Document Registers, turnover registers, transmittal logs, and controlled repositories to support accurate tracking, retrieval, reporting, and project closeout.
• Administer document-control requirements at each project phase gate and handoff, ensuring documentation readiness across project lifecycle transitions from Development through Engineering, Procurement, Construction, Commissioning, COD, and Operations.
• Manage control and traceability of key project records, including engineering deliverables, vendor documentation, RFIs, technical submittals, design changes, field records, inspection and commissioning records, redlines, and turnover packages.
• Develop and manage turnover and closeout documentation requirements, including as-built records, OEM manuals, warranties, permits, certificates, test records, and final record packages.
• Support audits, compliance reviews, and internal checks by providing accurate, traceable, and timely documentation records.

Skills

Attention to detail

Organizational skills

Data accuracy

Follow-through

Cross-functional collaboration

Education

Associate or bachelor’s degree in business administration, records or project management, or related field

Tools

EDMS

Project document management platform

Job description

Repsol is seeking a Senior Document Control Specialist to establish and administer the document control framework for Development and E&C projects in Houston. The role requires strong governance, metadata standards, and timely workflow execution across multiple stakeholders.

Based in Downtown Houston with a hybrid work model (3 days in the office, 2 days from home), you will maintain registers, oversee turnover packages, and support audits and closeout activities to ensure compliant, audit-ready