Document Controls Manager

ARCO/Murray; Downers Grove, Northern (IL, KY); Hybrid; USD 90,000 - 100,000; Full time

Benefits offered by this job

Industry-leading performance-based bon

Employee Stock Ownership Plan (ESOP)

Traditional and Roth 401k

Tuition reimbursement for associates

Scholarship for associates’ children

1-month paid sabbatical after every 5y

1-week paid volunteer leave

100% charitable match

Medical, dental, and vision insurance

Paid parental leave

Job summary

ARCO/Murray is seeking a Document Controls Manager with hands-on construction experience and Procore expertise to lead document-control strategy across project teams. Establish standards, oversee processes, and develop professionals to ensure information is accurate, secure, and accessible throughout the project lifecycle.

The role includes managing document registers, workflows, and audit-ready documentation, while partnering with stakeholders to maintain timely project information.

Qualifications

• Bachelor’s degree in business, construction management, information management, engineering, or a related field preferred.
• 7+ years of experience in document control, records management, or related field, including leadership experience.
• 5+ years in commercial construction environments (design-build/general contracting) required.
• Experience developing document-control standards, procedures, and quality controls.
• Hands-on experience using Procore for document management and workflows.
• Proficiency with Microsoft Office and related PM systems.
• Strong leadership, communication, organization, and attention to detail.
• Ability to influence stakeholders and manage competing priorities.

Responsibilities

• Lead the document-controls function across project teams with clear ownership.
• Develop and continuously improve document-control standards and workflows.
• Oversee creation, review, distribution, and archival of project documents.
• Manage Procore and other document-control systems.
• Coach and develop document-control team members; provide training.

Skills

Document control

Leadership

Project coordination

Communication

Education

Bachelor’s degree in business, construction management, information management, engineering, or a related field

Tools

Procore

Microsoft Office

Construction PM software

Job description

Introduction

At ARCO/Murray, we take our “better team, better planning, and better execution” culture seriously. But we’re not an award-winning firm just because we’re a great place to work. We’re relentless experts at what we do.

Overview

Are you an organized, detail-oriented leader who enjoys creating structure across complex project environments? Do you have a passion for document control, process improvement, and helping teams access accurate information at the right time?

If the answer is, “Yes!” then we have an opportunity that will make an immediate impact.

ARCO/Murray is looking for a Document Controls Manager with hands-on construction experience and strong Procore expertise to lead document-control strategy and execution across construction and project teams. This role will establish standards, oversee document-control processes and systems, develop and support document-control professionals, and partner with project stakeholders to ensure information is accurate, secure, accessible, and managed throughout the project lifecycle.

WHAT WE CAN OFFER YOU

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.

• Industry-leading performance-based bonus program
• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• Paid parental leave

At ARCO, our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.

From recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers.

This represents typical base compensation for the role. Candidates with extensive experience may exceed this range. In addition to base salary, the role is eligible to receive discretionary bonus compensation based on individual and company performance.

Pay Range

$90,000 - $100,000 USD

Responsibilities

• Lead the document-controls function across assigned construction and project teams, establishing clear ownership, priorities, and service expectations.
• Develop, implement, and continuously improve document-control standards, procedures, templates, workflows, and records-management practices.
• Oversee the creation, review, distribution, revision, approval, retention, and archival of project documents, drawings, procedures, and records.
• Establish and maintain document registers, metadata, naming conventions, permissions, revision histories, transmittals, and approval workflows.
• Manage Procore and other document-control systems and repositories, ensuring information is organized, secure, accessible, and aligned with project requirements.
• Partner with project management, design, engineering, procurement, field operations, subcontractors, clients, and other stakeholders to maintain accurate and timely project information.
• Monitor performance, conduct audits, identify risks and gaps, and implement corrective actions that support project timing, quality, compliance, and closeout.
• Lead preparation for internal and external reviews and ensure documentation is complete, traceable, and audit-ready.
• Hire, coach, develop, and support document-control team members; establish consistent practices and provide ongoing feedback and training.
• Deliver training and guidance to project teams and system users on document-control requirements, tools, and best practices.
• Develop reporting and metrics that provide visibility into document status, workflow performance, compliance, and areas for improvement.
• Evaluate document-control tools and recommend process or technology improvements that increase efficiency and reduce risk.
• Escalate issues that may affect project schedule, quality, contractual requirements, information security, or compliance, and drive them to resolution.

Requirements

• Bachelor’s degree in business, construction management, information management, engineering, or a related field preferred.
• 7+ years of experience in document control, records management, project administration, or a related discipline, including experience leading or supervising others.
• 5+ years of experience working in commercial construction, design-build, general contracting, or a related construction environment required.
• Demonstrated experience developing and implementing document-control standards, procedures, workflows, and quality controls.
• Hands‑on experience using Procore for document management, drawings, submittals, RFIs, transmittals, workflows, or related project processes required.
• Proficiency with Microsoft Office and other document‑management, collaboration, or construction project‑management systems.
• Strong understanding of document lifecycles, revision control, approvals, transmittals, audit requirements, and records retention.
• Strong leadership, communication, organization, problem‑solving, and attention‑to‑detail skills.
• Ability to influence stakeholders, manage competing priorities, and build effective relationships across project teams.
• Ability to maintain accurate records, protect confidential information, and exercise sound judgment in a fast‑paced environment.