Senior Docketing Coordinator

Dority & Manning, P.A.; Town of Texas (WI); On-site; USD 65,000 - 90,000; Full time

Job summary

Dority & Manning, P.A., a leading IP law firm, seeks a Senior Docketing Coordinator with deep patent docketing expertise to manage deadlines, process documents, and maintain precise docket records. You will support complex transfers and refine docketing procedures in a collaborative, attorney‑driven environment.

The ideal candidate demonstrates meticulous attention to detail, strong IP rules knowledge, and a passion for docketing precision.

Qualifications

• 3+ years of IP experience.
• Strong understanding of IP processes.
• Advanced proficiency in Microsoft Office & Adobe.
• Ability to independently manage projects.
• Excellent verbal and written communication skills.

Responsibilities

• Review incoming patent and trademark office documents; calculate deadlines and update records.
• Generate reports for attorneys, clients, or foreign counsel.
• Close docket reminders and de-docket requests; maintain accuracy.
• Process incoming/outgoing file transfers by entering records and assigning docket numbers.
• Audit and clean up existing docket data; maintain accurate case statuses.

Skills

IP experience

Data analysis

Project management

Communication skills

Microsoft Office

Adobe

Education

Bachelor's degree

Tools

Microsoft Office

Adobe

Job description

Dority & Manning, P.A., one of the nation's largest intellectual property law firms, is seeking a Senior Docketing Coordinator with deep, hands-on expertise in patent docketing to join our team. In this role, you will manage the full range of standard docketing functions: monitoring deadlines, processing incoming and outgoing correspondence, and maintaining accurate docket records, while also supporting complex file transfers and contributing to the ongoing refinement of our docketing procedures and systems.

The ideal candidate brings meticulous attention to detail, strong command of USPTO and international filing rules, and a genuine passion for docketing precision. You will partner closely with attorneys and paralegals to keep every deadline covered, and you'll help shape country law rule sets and workflow improvements as our practice evolves.

At Dority & Manning, you will join a supportive, tight-knit team that values expertise and teamwork. As a boutique firm with international reach, we offer the resources and caseload of a large practice with the collaborative, low-bureaucracy feel of a smaller one.

If you're an experienced docketing professional who takes pride in accuracy, process, and subject-matter mastery, we want to hear from you!

Essential Functions

• Review of incoming patent and trademark office documents, including docketing new deadlines, entry of new information and calculation of deadlines, review for data accuracy and update/flag discrepancies for attorneys, and checking to ensure all incoming documentation matches most recent filings in government data.
• Generation of reports requested by firm attorneys, clients, or foreign counsel.
• Process daily docket clearance reports from IP staff, proactively close docket reminders, proactively close deadlines based on detailed review of incoming correspondence indicating completion, and process other de‑docket requests submitted by IP staff.
• Process outgoing file transfers by closing outstanding docket actions and inactivating cases within the docketing system.
• Process incoming file transfers by entering records and assigning docket numbers, reviewing auto-generated actions and flagging urgencies for attorneys, review of information/docket actions from prior counsel for accuracy and docketing accordingly, confirming responsibility for annuities payments and docketing accordingly, systematically prioritizing to review complete file histories of all cases and enter complete information to fill out the records, and checking patent office websites where possible to confirm and complete information in each record.
• Continued audit and cleanup of existing docket data via special projects and standardization; maintenance of accurate case statuses.
• Creation/administration of country law rules set to generate based on filing/grant/priority dates in the application.
• In conjunction with leadership develop and maintain client procedural and training documentation, form letters and templates, checklists, etc.
• Recommend enhancements to existing processes and procedures.
• Identify and conduct quality review of work product to ensure compliance and accuracy.
• Serve as a training lead when needed.

Education

• Bachelor's degree or equivalent experience/education

Qualifications

• 3+ years of IP experience
• Demonstrated understanding and implementation of multiple aspects of IP processes
• Demonstrated understanding and implementation of the firm's vision and values
• Advanced proficiency in Microsoft Office Suite and Adobe
• Ability to independently facilitate and manage projects
• Ability to analyze and interpret data
• Excellent verbal and written communication skills