Intellectual Property Patent Docketing Specialist

Ascendo Resources; Miami (FL); On-site; USD 70,000 - 90,000; Full time

Job summary

A legal services firm in Miami is looking for an experienced Intellectual Property Patent Docketing Specialist to manage patent filings and correspondence. The role requires excellent organizational skills, detail orientation, and a solid understanding of U.S. and international patent processes. Candidates should have at least 6 years of experience in an IP role, preferably with prior patent docketing experience. This full-time position is onsite in the Legal Department of the company.

Qualifications

• 6+ years of intellectual property experience in a law firm or legal services environment.
• Prior experience in patent docketing strongly preferred.
• Strong proofreading skills and ability to follow filing requirements.

Responsibilities

• Review, docket, and distribute correspondence from the USPTO and WIPO.
• Monitor daily docket deadlines and ensure all due dates are met.
• Generate docket reports and respond to internal requests for updates.

Skills

Knowledge of U.S. patent prosecution processes

Attention to detail

Organizational skills

Communication skills

Proficiency in Microsoft Office

Education

Bachelor's degree or equivalent experience

Tools

IP docketing software (FIP preferred)

Job description

Intellectual Property (IP) Patent Docketing Specialist

Full-Time | Onsite (Legal / Intellectual Property Department)

We are seeking an experienced Intellectual Property Patent Docketing Specialist to support a fast‑paced Intellectual Property practice. This role requires accuracy, organization, and the ability to manage a high volume of time‑sensitive deadlines related to U.S. and international patent filings.

Responsibilities

• Review, docket, and distribute a high volume of incoming correspondence from the USPTO, WIPO, and foreign associates
• Update docket based on USPTO filing receipts, WIPO confirmations, and correspondence from foreign counsel
• Monitor daily docket deadlines and ensure all due dates are met
• Process docket updates based on attorney and paralegal instructions
• Perform monthly status reviews of pending U.S. patent applications
• Manage incoming and outgoing transferred files
• Generate docket reports and respond to internal requests for status updates
• Save and organize correspondence within the electronic document management system

Required Skills & Experience

• Working knowledge of U.S. and international patent and/or trademark prosecution processes
• Ability to interpret and follow rules, procedures, and filing requirements
• Strong attention to detail and excellent proofreading skills
• Highly organized, with the ability to manage deadlines and maintain accuracy under pressure
• Proficient in Microsoft Office (Outlook, Word, Excel)
• 6+ years of intellectual property experience in a law firm or legal services setting
• Prior IP docketing experience required; patent docketing strongly preferred
• Experience with IP docketing software (FIP highly preferred)

Preferred

• Bachelor's degree or equivalent experience

What We’re Looking For

• Someone who thrives in a deadline‑driven environment
• A detail‑oriented professional who enjoys structure and accuracy
• A proactive communicator with strong follow‑through and ownership

Preferred Cities

• Atlanta, GA – 30303, 30308, 30309
• Charlotte, NC – 28202 (Uptown), 28203, 28277, 75201, 75202, 75204
• Houston, TX – 77002, 77056, 77024
• Tampa, FL – 33602, 33607, 33301, 33304
• West Palm Beach, FL – 33401, 33405
• Miami, FL – 33132 (Downtown), 33130 (Brickell), 33136, 32801, 32803, 32819
• Washington, DC – 20001, 20002, 20005
• New York, NY (Manhattan) – 10001, 10016, 10022
• Chicago, IL – 60601, 60611, 60606

Seniority level

Mid‑Senior level

Employment type

Full-time

Job function

Legal

Industries: Legal Services