Senior Docketing Coordinator

Dority & Manning, P.A.; Georgia; On-site; USD 65,000 - 95,000; Full time

Job summary

Dority & Manning, P.A., a leading intellectual property law firm, seeks a Senior Docketing Coordinator with hands-on patent docketing expertise to manage deadlines, entry of records, and file transfers. You will work with attorneys and paralegals to ensure accuracy and timeliness.

The ideal candidate has meticulous attention to detail, strong USPTO knowledge, and a passion for docketing precision. This role offers opportunities to refine processes and contribute to our growing international

Qualifications

• Bachelor's degree or equivalent in a related field or experience.
• 3+ years of IP docketing experience.
• Strong attention to detail and data accuracy.

Responsibilities

• Review incoming patent/trademark docs, docket new deadlines, and update records.
• Generate reports for attorneys and clients; maintain complete file histories.

Skills

Docketing

IP law knowledge

Microsoft Office

Adobe Acrobat

Education

Bachelor's degree or equivalent

Tools

Docketing software

Job description

Dority & Manning, P.A., one of the nation's largest intellectual property law firms, is seeking a Senior Docketing Coordinator with deep, hands‑on expertise in patent docketing to join our team. In this role, you will manage the full range of standard docketing functions: monitoring deadlines, processing incoming and outgoing correspondence, and maintaining accurate docket records, while also supporting complex file transfers and contributing to the ongoing refinement of our docketing procedures and systems.

The ideal candidate brings meticulous attention to detail, strong command of USPTO and international filing rules, and a genuine passion for docketing precision. You will partner closely with attorneys and paralegals to keep every deadline covered, and you'll help shape country law rule sets and workflow improvements as our practice evolves.

At Dority & Manning, you will join a supportive, tight‑knit team that values expertise and teamwork. As a boutique firm with international reach, we offer the resources and caseload of a large practice with the collaborative, low‑bureaucracy feel of a smaller one.

If you're an experienced docketing professional who takes pride in accuracy, process, and subject‑matter mastery, we want to hear from you!

Essential Functions

• Review of incoming patent and trademark office documents, including docketing new deadlines, entry of new information and calculation of deadlines, review for data accuracy and update/flag discrepancies for attorneys, and checking to ensure all incoming documentation matches most recent filings in government data.
• Generation of reports requested by firm attorneys, clients, or foreign counsel.
• Process daily docket clearance reports from IP staff, proactively close docket reminders, proactively close deadlines based on detailed review of incoming correspondence indicating completion, and process other de‑docket requests submitted by IP staff.
• Process outgoing file transfers by closing outstanding docket actions and inactivating cases within the docketing system.
• Process incoming file transfers by entering records and assigning docket numbers, reviewing auto‑generated actions and flagging urgencies for attorneys, review of information/docket actions from prior counsel for accuracy and docketing accordingly, confirming responsibility for annuities payments and docketing accordingly, systematically prioritizing to review complete file histories of all cases and enter complete information to fill out the records, and checking patent office websites where possible to confirm and complete information in each record.
• Continued audit and cleanup of existing docket data via special projects and standardization; maintenance of accurate case statuses.
• Creation/administration of country law rules set to generate based on filing/grant/priority dates in the application.
• In conjunction with leadership develop and maintain client procedural and training documentation, form letters and templates, checklists, etc.
• Recommend enhancements to existing processes and procedures.
• Identify and conduct quality review of work product to ensure compliance and accuracy.
• Serve as a training lead when needed.

Education

• Bachelor's degree or equivalent experience/education

Qualifications

• 3+ years of IP experience
• Demonstrated understanding and implementation of multiple aspects of IP processes
• Demonstrated understanding and implementation of the firm's vision and values
• Advanced proficiency in Microsoft Office Suite and Adobe
• Ability to independently facilitate and manage projects
• Ability to analyze and interpret data
• Excellent verbal and written communication skills