Hands-On IP Patent and Trademark Docketing Manager

Studebaker Brackett PLLC; Tysons (VA); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Life insurance

Short and long-term disability plans

401(k) with employer match

Paid vacation and holidays

Job summary

Studebaker Brackett PLLC seeks an experienced docketing professional to manage patent and trademark matters in a fast-paced IP practice. You will oversee docketing from USPTO and clients, generate reports, and ensure timely action while coordinating with a team.

The role requires a college degree and at least ten years of docketing experience, with strong knowledge of USPTO practices, electronic filing, and MS Office. Excellent communication and teamwork are essential.

Qualifications

• . College degree required; minimum ten years in patent and trademark docketing.
• .
• Experience training and onboarding docketing staff.
• Current knowledge of USPTO practices and procedures.
• Comprehensive understanding of electronic filing requirements.
• Proficiency in managing and maintaining IP Manager and backup docketing systems.
• Proficiency in Microsoft Office (Word, Outlook, and Excel).
• Experience preparing and providing client-requested reports.
• Ability to work collaboratively with docketing team members.
• Team-player with collaborative spirit.
• Ability to monitor daily docket reports to ensure deadlines are met.
• Strong attention to detail.
• Ability to prioritize workflow independently.
• Ability to work under pressure and adapt to various management systems.
• Follow clients’ standing instructions, including client portal handling.
• Maintain positive communications with clients, practitioners, and colleagues.

Responsibilities

• Process and docket incoming correspondence from the USPTO.
• Process and docket client instructions accurately and in a timely manner.
• Review and delegate USPTO and client correspondence to appropriate team members for timely action.
• Enter new patent and trademark matters into the IP Manager docketing system.
• Prepare and distribute daily, weekly, and customized docket reports.
• Review and clear daily docket reports and process USPTO filings in a timely and accurate manner.
• Communicate directly with clients regarding deadlines, reminders, and status updates.
• Coordinate and handle transfer matters.
• Manage, implement, and ensure ongoing compliance with clients' standing instructions.
• Identify, investigate, and resolve issues involving missing priority documents and priority claims, following each matter through to successful completion.

Skills

USPTO knowledge

Docketing experience

Staff training

Client communication

Electronic filing

IP Manager

Microsoft Office

Client reporting

Team collaboration

Deadline monitoring

Attention to detail

Prioritization

Working under pressure

Client portal

Education

College degree

Tools

IP Manager

Microsoft Office

Job description

Process and docket incoming correspondence from the USPTO;

Process and docket client instructions accurately and in a timely manner;

Review and delegate USPTO and client correspondence to the appropriate team members for timely action.

Enter new patent and trademark matters into the IP Manager docketing system;

Prepare and distribute daily, weekly, and customized docket reports;

Review and clear daily docket reports and process USPTO filings in a timely and accurate manner;

Communicate directly with clients regarding deadlines, reminders, and status updates;

Coordinate and handle transfer matters;

Manage, implement, and ensure ongoing compliance with clients' standing instructions;

Identify, investigate, and resolve issues involving missing priority documents and priority claims, following each matter through to successful completion.

Qualifications:

College degree and a minimum of ten years of docketing patent and trademark prosecution experience, including both U.S. and foreign matters;

Experience training and onboarding new docketing staff;

Current knowledge of USPTO practices and procedures;

Comprehensive understanding of electronic filing requirements;

Proficiency in managing and maintaining IP Manager and backup docketing systems.

Proficiency in Microsoft Office (Word, Outlook, and Excel)

Experience preparing and providing client-requested reports;

Demonstrated ability to perform day-to-day docketing responsibilities while collaborating effectively with other docketing team members;

Team-player with collaborative spirit;

Ability to monitor daily docket reports to ensure all deadlines and due dates are accurately tracked and met;

Strong attention to detail;

Ability to independently and efficiently prioritize workflow;

Ability to work under pressure and adapt to various practice management systems;

Ability to follow clients’ standing instructions, including handling our client portal;

Ability to maintain positive communications with clients, practitioners, and colleagues;

Excellent written and verbal communication skills.

We offer a collaborative professional environment and an excellent total compensation package, which includes medical, dental, and vision coverage, life insurance, short and long-term disability plans, 401(k) with matching employer contributions, paid vacation and holidays, and more.