Senior Development Assistant, PLG

UJA-Federation of New York; New York (NY); Hybrid; USD 45,000 - 55,000; Full time

Job summary

UJA-Federation of New York is seeking a Senior Development Assistant to provide essential administrative support and analytical research to two senior staff in the Philanthropic Leadership Group. This hybrid role involves coordinating with donor databases, preparing reports, and supporting major donor engagements.

The ideal candidate will have a Bachelor's degree, strong MS Office skills, and the ability to manage multiple projects in a fast-paced environment, with some after-hours event support

Qualifications

• Bachelor’s degree and related administrative experience.
• Proficient with Microsoft Office; Excel, Word, PowerPoint.
• Comfort with learning new databases and technology.
• Ability to work independently and as part of a team.
• Strong interpersonal and communication skills.
• Detail oriented with strong time management and multitasking.

Responsibilities

• Navigate and maintain a donor database and generate reports.
• Support senior staff in managing major donor solicitations and engagements.
• Coordinate with various departments to complete tasks efficiently.
• Assist in developing fundraising materials and processing gifts.
• Staff events, site visits, and related logistics.
• Track donor meetings and maintain engagement records.
• Handle calendar management, meetings, phones, and meetings prep.

Skills

Team collaboration

Time management

Communication skills

Detail oriented

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Excel

Word

PowerPoint

Job description

The Senior Development Assistant in the Philanthropic Leadership Group (PLG) reports to and provides essential administrative support and analytical research skills to two senior staff members in the department:They also will support team-wide projects as needed.

PLG serves as the strategic engager of major donors to UJA’s annual campaign. The work of our team is varied and includes a myriad programs and events throughout the year to engage and steward UJA’s major donors; This engagement is through UJA’s major giving societies at the $25K+ gift level. Another core focus of our work includes collaborating with and assisting other fundraising departments on engagement and solicitation strategies for their major donors. PLG is ultimately responsible for closing all major gifts throughout the organization.

Major Responsibilities

• Navigate and maintain a sophisticated donor database.
• Use the database to generate gift reports and solicitation materials
• Support senior staff in managing C suite and senior lay leadership solicitations and engagements.
• Build internal relationships and successfully navigate the various departments in a large organization to effectively and expeditiously complete assigned tasks.
• Assist in the development of fundraising materials, which may include assembling mailings, processing gifts, and preparing gift and solicitation related paperwork.
• Oversee and/or staff fundraising and volunteering events and site visits, some of which will require time before and after business hours.
• Maintain several inboxes, responding to donor requests in a timely manner.
• Track attendance for events and communicate regularly with major donors who RSVP or require additional information.
• Support professionals in everyday tasks, managing calendars, scheduling meetings, answering phones, etc.
• Prepare staff for internal team and external interdepartmental meetings, as well as donor meetings and site visits, including logistics, and preparation of materials.
• Document donor meetings and significant correspondences to maintain accurate records of activity and engagement.
• Track and research prospective donors; maintaining charts to track strategy for donor and prospect engagement.
• General administrative duties, such as routing mail, filing, photocopying, and faxing.

Qualifications and Competencies

• Bachelor’s degree and related administrative experience
• Be comfortable using technology and learning new databases
• Be able to work on projects independently while also working as part of a team
• Be confident in overseeing and managing projects
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint)
• Positive work ethic, with strong interpersonal and communication skills
• Detail-oriented, effective time manager, with the ability to prioritize and multitask in an extremely fast-paced work environment
• Flexibility to work at events and programs when required, some of which will be outside of normal business hours

Salary Information

The salary for this role is $50,000/year.

Reporting Line

This role reports to the Vice President, Philanthropic Leadership Group and is a hybrid position, with a set three days/week in office.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.