Senior Development Assistant, PLG

UJA Federation of New York; New York (NY); Hybrid; USD 45,000 - 55,000; Full time

Job summary

UJA Federation of New York is seeking a Senior Development Assistant in the Philanthropic Leadership Group to provide administrative support and analytical research to two senior staff members. They also will support team-wide projects as needed.

The role is hybrid, with three days in the office weekly, and requires strong Microsoft Office skills, donor database proficiency, event support, and meticulous record-keeping to advance fundraising goals.

Qualifications

• Bachelor’s degree and related administrative experience.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to work independently while also contributing to a team.
• Strong organizational and time-management skills.

Responsibilities

• Maintain donor database and generate gift reports.
• Support senior staff in donor solicitations and engagements.
• Prepare fundraising materials and assist with events and site visits.
• Track donor meetings and maintain accurate engagement records.
• Coordinate calendars, meetings, and communications.

Skills

Microsoft Office

Communication skills

Education

Bachelor's degree

Job description

Position Summary:

The Senior Development Assistant in the Philanthropic Leadership Group (PLG) reports to and provides essential administrative support and analytical research skills to two senior staff members in the department: They also will support team-wide projects as needed.

Major Responsibilities:

• Navigate and maintain a sophisticated donor database.
• Use the database to generate gift reports and solicitation materials
• Support senior staff in managing C suite and senior lay leadership solicitations and engagements.
• Build internal relationships and successfully navigate the various departments in a large organization to effectively and expeditiously complete assigned tasks.
• Assist in the development of fundraising materials, which may include assembling mailings, processing gifts, and preparing gift and solicitation related paperwork.
• Oversee and/or staff fundraising and volunteering events and site visits, some of which will require time before and after business hours.
• Maintain several inboxes, responding to donor requests in a timely manner.
• Track attendance for events and communicate regularly with major donors who RSVP or require additional information.
• Support professionals in everyday tasks, managing calendars, scheduling meetings, answering phones, etc.
• Prepare staff for internal team and external interdepartmental meetings, as well as donor meetings and site visits, including logistics, and preparation of materials.
• Document donor meetings and significant correspondences to maintain accurate records of activity and engagement.
• Track and research prospective donors; maintaining charts to track strategy for donor and prospect engagement.
• General administrative duties, such as routing mail, filing, photocopying, and faxing.

Qualifications and Competencies:

• Bachelor’s degree and related administrative experience
• Be comfortable using technology and learning new databases
• Be able to work on projects independently while also working as part of a team
• Be confident in overseeing and managing projects
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint)
• Positive work ethic, with strong interpersonal and communication skills
• Detail-oriented, effective time manager, with the ability to prioritize and multitask in an extremely fast-paced work environment
• Flexibility to work at events and programs when required, some of which will be outside of normal business hours

Salary Information

The salary for this role is $50,000/year.

Reporting Line:

This role reports to the Vice President, Philanthropic Leadership Group and is a hybrid position, with a set three days/week in office.