Senior Department Operations & Executive Support

Qualcomm; Boulder (CO); On-site; USD 30,000 - 45,000; Full time

Job summary

Qualcomm Technologies, Inc. is seeking a Department Support Assistant to provide comprehensive administrative and operational support to department leadership and staff.

The role manages calendars, coordinates travel and events, and supports procurement, expenses, and day-to-day operations to enable smooth and efficient business performance. As a trusted partner to Directors and senior leaders, you will handle scheduling, filing, and reporting activities while maintaining high attention to

Qualifications

• Bachelor's degree.
• Associate's degree and 2+ years of Department Support Assistant or related work experience.
• High School Diploma or equivalent and 4+ years of Department Support Assistant or related work experience.

Responsibilities

• Provide administrative support to department leadership and staff.
• Manage leadership calendars, including scheduling meetings, coordinating priorities, and maintaining calendar accuracy.
• Coordinate and maintain departmental calendar entries, including release schedules and key business milestones.
• Schedule and coordinate skip-level meetings and leadership engagement activities.
• Process and maintain departmental tracking systems and administrative records.
• Coordinate domestic and international travel arrangements for leadership and team members.
• Prepare, submit, and reconcile expense reports related to business travel and team activities.
• Manage purchasing activities using corporate procurement systems, including PCard and iProcurement processes.
• Ensure purchases comply with corporate policies and approval requirements.
• Maintain departmental budgets and spending activities.
• Coordinate and facilitate approval workflows, including permissions approvals and related requests.
• Coordinate logistics and catering for departmental meetings and events.
• Deliver communications and reminders to managers and leadership teams regarding milestones and recognition opportunities.
• Maintain departmental tracking tools, spreadsheets, and reporting documents.

Education

Bachelor's degree

Associate's degree and 2+ years of Department Support Assistant or related work experience

High School Diploma or equivalent and 4+ years of Department Support Assistant or related work experience

Job description

Qualcomm Technologies, Inc. is seeking a Department Support Assistant to provide comprehensive administrative and operational support to department leadership and staff.

The role manages calendars, coordinates travel and events, and supports procurement, expenses, and day-to-day operations to enable smooth and efficient business performance. As a trusted partner to Directors and senior leaders, you will handle scheduling, filing, and reporting activities while maintaining high attention to