Assistant to VP

Nutanix; San Diego (CA); On-site; USD 56,000 - 85,000; Full time

Job summary

Qualcomm Technologies, Inc. in San Diego, CA seeks an Assistant to VP to support the Vice President of Communications and the broad Communications team.

The role requires exceptional organization, discretion, proactive problem solving, and strong communication. You will manage calendars, coordinate meetings, arrange travel, prepare agendas and materials, and serve as a liaison with internal teams and external agencies.

Qualifications

• Bachelor's degree with 4+ years of Administrative Assistant experience.
• Strong organization, confidentiality, and communication skills.
• Experience supporting executives in a fast-paced environment.

Responsibilities

• Manages VP's calendar and appointments, resolves scheduling conflicts.
• Organizes meetings; develops agendas and coordinates logistics.
• Creates travel plans and itineraries; manages expenses and visas.
• Supports events, vendor coordination and internal communications.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Event logistics

Education

Bachelor's degree

Associate's degree

High School Diploma

Advanced degrees substitution

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

Company:

Qualcomm Technologies, Inc.

Job Area:

Administration Group, Administration Group > Administrative Support

General Summary:

We have an exciting opportunity for an Assistant to VP position, to support the Vice President of Communications, and the broad and very dynamic Communications team at Qualcomm in San Diego, CA.

Ideal candidate strives for organization, is detail orientated, proactive, demonstrates problem solving, able to deal with ambiguity and an effective communicator. Has the ability to work in a fast-paced marketing and business environment. Has strong knowledge and experience working Outlook, Teams, Word, Excel & PowerPoint applications are key. Must be able to maintain a high level of confidentiality. Is also interested in being a partner to help manage and lead a large team, playing a central role in crafting and nurturing culture, leading on some key processes that enable the team to execute and supporting key moments in time, namely events. The candidate will also be interfacing with external agencies, vendors, and company visitors, so be willing to represent the team at large. Position requires ability to work flexible work hours as needed.

Responsibilities:

• Manages Vice Presidents calendar and appointments, resolves scheduling conflicts coordinating with attendees and provide reminders as needed
• Organizes and coordinates internal and external meetings; manages detailed logistics as necessary.
• Develops agendas and rigor around creation of agendas.
• Manages and maintains executive level contacts inside and outside of company.
• Creates travel plans and daily travel itineraries for VP’s + Directors, of meetings, chooses travel accommodations in adherence to company travel policy and in consideration of department budget.
• Supports sponsored media and analysts travel needs.
• Manages expense reporting process for VP’s + Directors and helps to obtain foreign visas and other travel document requirements.
• Reviews Vice President corporate cards regularly and supports closing and gaps or issues discovered.
• Organizes team events or luncheons for the Vice President and Directors, including budgeting, vendor selection, and vendor management.
• Attend meetings as needed to participate in topics, capture clear action items and publish notes.
• Develops processes to prioritize activities, proactively initiate tasks, and oversee items through completion.
• Prepare communications, presentation facilitation and agendas.
• Assists team with P-card Marketing purchases and some PO submissions.
• Assists with internal/external Event support, including shipping and receiving, travel and other admin event support as needed.
• Coordination of team rewards and recognition and internal communication meetings.
• Facilitate large group meetings and team events – external, cross functional and within team.
• Develop and maintain professional, collaborative working relationships amongst, internal teams administrative exec staff members as well as any external customers.
• Responsive to inquiries from company executives, internal stakeholders, and external contacts in a timely manner.
• Manages ordering of office supplies and basic office needs for the organization.
• Is a resource for navigating all Qualcomm systems related to the administrative role and supports the team in solving business-related problems.
• Manages and supports a variety of operational programs (team training, onboarding, cross-department communication, etc.).
• Provide back-up admin support on occasion.
• Maintains discretion of highly confidential information.
• This position is not eligible for Qualcomm immigration sponsorship.

Position requires to be onsite in San Diego, 5 days a week.

Minimum Qualifications:

• Bachelor's degree and 4+ years of Administrative Assistant or related work experience.
• Associate's degree and 6+ years of Administrative Assistant or related work experience.
• High School Diploma or equivalent and 8+ years of Administrative Assistant or related work experience.
• Completed advanced degrees in a relevant field may be substituted for up to two years (Master’s = one year, Doctorate = two years) of work experience.

Preferred Qualifications:

• Minimum 7 years experience in administrative support for an executive leader
• Minimum 4 years experience in managing calendar, travel, expense reporting, and event logistics for executive/Vice President + level staff. Global travel experience required.
• Demonstrated expertise in writing and verbal communications suitable for executive-level interactions. Advanced presentation development skills.
• Expert knowledge of Outlook, Teams, Word, Excel & PowerPoint.
• Experience providing administrative support for a business unit or corporate functional leader within a large corporate environment.
• Post-secondary education/coursework in marketing, communications or business.

Qualcomm is an equal opportunity employer. If you are an individual with a disability and need an accommodation during the application/hiring process, rest assured that Qualcomm is committed to providing an accessible process. You may e-mail [e-mail] or call Qualcomm's toll-free number found here. Upon request, Qualcomm will provide reasonable accommodations to support individuals with disabilities to be able participate in the hiring process. Qualcomm is also committed to making our workplace accessible for individuals with disabilities. (Keep in mind that this email address is used to provide reasonable accommodations for individuals with disabilities. We will not respond here to requests for updates on applications or resume inquiries).

EEO Employer: Qualcomm is an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or any other protected classification.

Qualcomm expects its employees to abide by all applicable policies and procedures, including but not limited to security and other requirements regarding protection of Company confidential information and other confidential and/or proprietary information, to the extent those requirements are permissible under applicable law.

Pay range and Other Compensation & Benefits:

$41.35 - $62.05

The above pay scale reflects the broad, minimum to maximum, pay scale for this job code for the location for which it has been posted. Even more importantly, please note that salary is only one component of total compensation at Qualcomm. We also offer a competitive annual discretionary bonus program and opportunity for annual RSU grants (employees on sales-incentive plans are not eligible for our annual bonus). In addition, our highly competitive benefits package is designed to support your success at work, at home, and at play. Your recruiter will be happy to discuss all that Qualcomm has to offer – and you can review more details about our US benefits at this link.