Senior Defense Admin & Program Support Specialist

Socket.dev; Bedford (MA); On-site; USD 73,000 - 96,000; Full time

Job summary

DCS Corp is seeking a Senior Administrative Support Specialist to assist the Air Force Life Cycle Management Center ESS Division (AFLCMC/ES) at Hanscom AFB, MA. This full-time on-site role supports senior leadership, coordinates meetings, and manages tasks, documents, and travel using the DTS and SharePoint platform.

The candidate must be a U.S. citizen with an active Secret clearance, hold a related bachelor's degree, and have extensive DoD or acquisition experience.

Qualifications

• Bachelor’s Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR 15 years of directly related experience, 8 of which must be in the DoD.
• U.S. Citizenship is required due to sensitivity of customer related requirements and must maintain an active Secret Security Clearance.
• Experience supporting DoD acquisition or program management offices.

Responsibilities

• Provide administrative support to government leadership and acquisition program teams.
• Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
• Track and monitor action items, taskings, suspense dates, and program deliverables.
• Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
• Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.
• Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.
• Manage leadership calendars, conference room schedules, and organizational scheduling requirements.
• Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.
• Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.
• Maintain program files, records, and document repositories in accordance with organizational procedures.
• Assist with workflow management, office operations, and process improvement initiatives.
• Coordinate, analyze, distribute, and track organizational taskings and responses.
• Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).
• Respond to routine inquiries, answer telephones, and provide administrative customer support.
• Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.

Skills

Microsoft Office Suite

Defense Travel System (DTS)

SharePoint administration

Calendar management & scheduling

Meeting coordination & virtual平台

Action item tracking & workflow

Executive correspondence & briefing

Records management

Data collection & reporting

DoD acquisition/program management

Air Force structures knowledge

Education

Bachelor’s Degree in related field

Tools

DTS

Microsoft Teams

Zoom/WebEx

SharePoint

Job description

DCS Corp is seeking a Senior Administrative Support Specialist to assist the Air Force Life Cycle Management Center ESS Division (AFLCMC/ES) at Hanscom AFB, MA. This full-time on-site role supports senior leadership, coordinates meetings, and manages tasks, documents, and travel using the DTS and SharePoint platform.

The candidate must be a U.S. citizen with an active Secret clearance, hold a related bachelor's degree, and have extensive DoD or acquisition experience.