Administrative Support Specialist, Senior - Secret

Socket.dev; Bedford (MA); On-site; USD 73,000 - 96,000; Full time

Job summary

DCS Corp is seeking a Senior Administrative Support Specialist to assist the Air Force Life Cycle Management Center ESS Division (AFLCMC/ES) at Hanscom AFB, MA. This full-time on-site role supports senior leadership, coordinates meetings, and manages tasks, documents, and travel using the DTS and SharePoint platform.

The candidate must be a U.S. citizen with an active Secret clearance, hold a related bachelor's degree, and have extensive DoD or acquisition experience.

Qualifications

• Bachelor’s Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR 15 years of directly related experience, 8 of which must be in the DoD.
• U.S. Citizenship is required due to sensitivity of customer related requirements and must maintain an active Secret Security Clearance.
• Experience supporting DoD acquisition or program management offices.

Responsibilities

• Provide administrative support to government leadership and acquisition program teams.
• Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
• Track and monitor action items, taskings, suspense dates, and program deliverables.
• Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
• Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.
• Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.
• Manage leadership calendars, conference room schedules, and organizational scheduling requirements.
• Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.
• Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.
• Maintain program files, records, and document repositories in accordance with organizational procedures.
• Assist with workflow management, office operations, and process improvement initiatives.
• Coordinate, analyze, distribute, and track organizational taskings and responses.
• Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).
• Respond to routine inquiries, answer telephones, and provide administrative customer support.
• Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.

Skills

Microsoft Office Suite

Defense Travel System (DTS)

SharePoint administration

Calendar management & scheduling

Meeting coordination & virtual平台

Action item tracking & workflow

Executive correspondence & briefing

Records management

Data collection & reporting

DoD acquisition/program management

Air Force structures knowledge

Education

Bachelor’s Degree in related field

Tools

DTS

Microsoft Teams

Zoom/WebEx

SharePoint

Job description

DCS has an exciting opportunity for a Senior Administrative Support Specialist to support the the Air Force Life Cycle Management Center Electronic Systems PEO (AFLCMC/ES). The Electronic Systems System (ESS) Division aka Force Protection Division's mission responsibility is to manage and execute the modernization, design, development, testing, fielding, and sustainment of the various software and hardware within the ESS Portfolio.

This is a full-time position located at Hanscom AFB, MA.

This position requires the candidate to be on-site 5 days.

Essential Job Functions

• Provide administrative and operational support to government leadership and acquisition program teams.
• Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
• Track and monitor action items, taskings, suspense dates, and program deliverables.
• Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
• Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.
• Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.
• Manage leadership calendars, conference room schedules, and organizational scheduling requirements.
• Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.
• Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.
• Maintain program files, records, and document repositories in accordance with organizational procedures.
• Assist with workflow management, office operations, and process improvement initiatives.
• Coordinate, analyze, distribute, and track organizational taskings and responses.
• Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).
• Respond to routine inquiries, answer telephones, and provide administrative customer support.
• Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.

Required Skills

Due to the sensitivity of customer related requirements, U.S. Citizenship is required.

Must have and be able to maintain an active Secret Security Clearance

Bachelor’s Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR 15 years of directly related experience, 8 of which must be in the DoD.

Technical Skills

• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Experience utilizing the Defense Travel System (DTS).
• SharePoint administration and document management.
• Calendar management and executive scheduling support.
• Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx).
• Action item, suspense, and workflow tracking.
• Preparation of executive correspondence, reports, and briefing materials.
• Records management and file maintenance in accordance with DoD policies.
• Data collection, analysis, and administrative reporting.
• Experience supporting DoD acquisition or program management offices.
• Knowledge of Air Force organizational structures and administrative processes.

Interpersonal Skills

• Strong written and verbal communication skills.
• Exceptional organizational and time management abilities.
• Ability to manage multiple priorities and competing deadlines.
• Professional demeanor when interacting with senior military and civilian leadership.
• Strong attention to detail and accuracy.
• Excellent customer service and stakeholder engagement skills.
• Ability to work independently with minimal supervision.
• Strong problem-solving and critical-thinking abilities.
• Collaborative team player capable of working across diverse organizations.
• Ability to handle sensitive and confidential information with discretion.
• Adaptability in a fast-paced, mission-focused environment.
• Proactive mindset with a continuous process-improvement approach.
• Strong relationship-building and coordination skills.
• Ability to anticipate leadership needs and respond effectively.
• High level of professionalism, reliability, and accountability.

Pay Range and Benefits

There are a variety of factors that can influence salary at DCS Corp, including but not limited to, geographic location, Federal Government contract labor categories and wage rates, relevant prior work experience, specific skills and competencies, education, and certifications.

The proposed salary range for this position is:

Salary Range: $73,160 - $96,000

At DCS, we pride ourselves on providing flexibility that allows employees to balance meaningful work with their personal lives. We offer competitive compensation, benefits, and opportunities for learning and development.

Our broad and competitive mix of benefits is designed to support and protect employees and their families. Our robust benefit offerings include medical, dental, 401k, ESOP, PTO, education reimbursement, work/life balance, parental and other leave programs.

Learn more about our benefits here: DCS Corp Benefits.