Senior CPA Firm Operations Lead

PrideStaff Financial; Parsippany-Troy Hills (NJ); On-site; USD 100,000 - 110,000; Full time

Benefits offered by this job

Health insurance

401(k) plan with 4% match

Paid time off

Holidays

Professional development

Shutdown during week of July 4th

4-day holiday weekends

Job summary

G.A. Rogers & Associates in Parsippany, NJ is seeking a CPA Firm Administrator to lead day-to-day operations and the administrative team. You’ll support financial administration, workflow management, HR, vendor relationships, and technology to ensure smooth, efficient firm operation.

Reporting to the CEO, the role emphasizes organization, proactive leadership, and a strong background in professional services operations. 2+ years’ relevant experience is required.

Qualifications

• 2+ years of progressive experience in office management, firm administration, or operations within a CPA or accounting firm.
• Direct supervisory experience managing an administrative staff.
• Knowledge of CPA firm dynamics, including time-and-billing cycles, utilization/realization metrics, and tax/audit deadlines.
• Proficiency with common office software; Karbon experience is a strong plus.

Responsibilities

• Lead the administrative and operations function under the CEO, coordinating staffing, budgets, and vendor relationships.
• Support budgeting, billing, collections, expenses, and management reporting; monitor firm metrics.
• Oversee practice management software, client onboarding, time-and-billing, and scheduling.
• Manage HR functions, benefits coordination, compliance, and governance records.
• Coordinate IT needs, software implementations, cybersecurity, and vendor relations.
• Identify opportunities to improve processes and efficiency across the firm.

Skills

Office management

Staff supervision

CPA firm experience

Time-and-billing knowledge

Karbon software

Budgeting & reporting

Vendor management

Education

Bachelor’s degree in Business or Accounting

Tools

Karbon

Job description

G.A. Rogers & Associates in Parsippany, NJ is seeking a CPA Firm Administrator to lead day-to-day operations and the administrative team. You’ll support financial administration, workflow management, HR, vendor relationships, and technology to ensure smooth, efficient firm operation.

Reporting to the CEO, the role emphasizes organization, proactive leadership, and a strong background in professional services operations. 2+ years’ relevant experience is required.