Firm Administrator

PrideStaff Financial; Parsippany-Troy Hills (NJ); Presencial; USD 100 000 - 110 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health insurance

401(k) plan with 4% match

Paid time off

Holidays

Professional development

Shutdown during week of July 4th

4-day holiday weekends

Resumo da oferta

G.A. Rogers & Associates in Parsippany, NJ is seeking a CPA Firm Administrator to lead day-to-day operations and the administrative team. You’ll support financial administration, workflow management, HR, vendor relationships, and technology to ensure smooth, efficient firm operation.

Reporting to the CEO, the role emphasizes organization, proactive leadership, and a strong background in professional services operations. 2+ years’ relevant experience is required.

Qualificações

• 2+ years of progressive experience in office management, firm administration, or operations within a CPA or accounting firm.
• Direct supervisory experience managing an administrative staff.
• Knowledge of CPA firm dynamics, including time-and-billing cycles, utilization/realization metrics, and tax/audit deadlines.
• Proficiency with common office software; Karbon experience is a strong plus.

Responsabilidades

• Lead the administrative and operations function under the CEO, coordinating staffing, budgets, and vendor relationships.
• Support budgeting, billing, collections, expenses, and management reporting; monitor firm metrics.
• Oversee practice management software, client onboarding, time-and-billing, and scheduling.
• Manage HR functions, benefits coordination, compliance, and governance records.
• Coordinate IT needs, software implementations, cybersecurity, and vendor relations.
• Identify opportunities to improve processes and efficiency across the firm.

Conhecimentos

Office management

Staff supervision

CPA firm experience

Time-and-billing knowledge

Karbon software

Budgeting & reporting

Vendor management

Formação académica

Bachelor’s degree in Business or Accounting

Ferramentas

Karbon

Descrição da oferta de emprego

Firm Administrator

Hours: Monday - Friday, 8:30am -5:00pm Compensation: $100,000/annually Location: Parsippany, NJ 07039 Experience: 2+ years

About the Role

G.A. Rogers & Associates has been retained to recruit a CPA Firm Administrator for a top-tier, growing accounting firm based in Parsippany, NJ.

Reporting directly to the Chief Executive Officer, this highly visible role will oversee day-to-day operations and manage the administrative team. You will support key functions across financial administration, workflow management, technology, benefits, human resources, and vendor relationships to ensure the firm operates smoothly and efficiently.

This position is ideal for an organized, proactive, and resourceful leader with a strong background in professional services operations.

Key Responsibilities

Leadership & Operations: Work closely with executive leadership to drive operational priorities, coordinate staffing needs, manage office budgets, and lead the administrative support team.

Financial & Performance Administration: Support budgeting, billing, collections, expense reporting, and management reporting. Monitor firm metrics including employee utilization, realization rates, staffing capacity, and workflow deadlines.

Practice & Workflow Management: Oversee practice management software, client onboarding, time-and-billing, scheduling, and tax/audit due-date processes. Resolve workload conflicts in partnership with leadership.

Human Resources & Talent: Lead internal HR functions, talent acquisition, employee benefits coordination, and maintain compliance, CPE tracking, and governance records.

Technology & Vendor Management: Coordinate IT needs, software implementations, cybersecurity compliance, and vendor relationships.

Continuous Improvement: Identify opportunities to optimize processes, increase firm-wide efficiency, and enhance client and employee experiences.

Qualifications

Experience: 2+ years of progressive experience in office management, firm administration, or operations specifically within a CPA or accounting firm .

Team Leadership: Proven track record of direct supervisory experience managing an administrative staff.

Industry Knowledge: Strong familiarity with CPA firm dynamics, including time-and-billing cycles, utilization/realization metrics, and tax/accounting deadline schedules.

Technical Proficiency: Strong computer skills with the ability to quickly adapt to new software systems. Karbon software experience is a strong plus.

Core Competencies: Excellent organizational, project management, problem-solving, and communication skills. High level of discretion handling confidential information.

Education & Credentials: Bachelor’s degree in Business, Accounting, or a related field preferred. CPAFMA, PAFM, SHRM, CPA, or similar certifications are a plus.

Benefits

Competitive annual salary ($100K-$110K DOE)

Employer-paid health and life insurance

401(k) retirement plan with a 4% company match

Generous paid time off (PTO) and paid holidays

Paid company-wide shutdown during the week of July 4th

Three paid 4-day holiday weekends per year

Ongoing professional development opportunities

Compensation / Pay Rate (Up to): $100,000.00 - $110,000.00 Per Year