Senior Court Calendaring & Sentencing Clerk

Hall-County; Gainesville (FL); On-site; USD 30,000 - 37,000; Full time

Job summary

Hall County is seeking a Superior Court Specialist - Clerk of Court in Gainesville, GA to support criminal calendars, docket management, and courtroom operations. This role requires handling complex calendaring and liaising with judges, attorneys, and staff.

The position emphasizes accuracy, discretion, and collaboration, with a strong focus on courtroom processes and case management experience. Bilingual skills are a plus and regular attendance is expected.

Qualifications

• Associate's Degree in Business Administration, Criminal Justice, or a related field.
• Minimum of five (5) years of courtroom experience; or an equivalent combination of education, training, and experience.

Responsibilities

• Manages and maintains all criminal calendars for an assigned division of the Superior Court.
• Receives, reviews, verifies, codes, indexes, and records court documents including pleadings, motions, rule nisi, and related filings.
• Gathers and analyzes court activity information to determine appropriate court dates and scheduling priorities.
• Enters, updates, maintains, and purges case and calendar data within division databases and the ICON/CMS360 case management system.
• Creates, updates, and distributes criminal calendars, including handling continuances, additions, and calendar changes.
• Prepares, generates, and ensures proper service of notices to parties, attorneys, and other stakeholders regarding scheduled court events.
• Serves as the primary point of contact for judges, judicial staff, attorneys, probation officers, law enforcement, and pro se litigants regarding calendaring and scheduling matters.
• Prints, distributes, and maintains official calendar records and supporting documentation in a timely and accurate manner.
• Attends all calendar calls, arraignments, motion hearings, jail pleas, jury trials, bench trials, pretrial matters, PMRs, and other court proceedings for the assigned Superior Court Judge.
• Acts as the Sentencing Clerk by accurately recording and processing all felony sentencing information.
• Acts as the Jury Clerk during trials, coordinating jury activities in accordance with applicable laws, policies, and procedures.
• Serves as the primary liaison between Calendar Clerks and Judicial Offices, ensuring effective communication and workflow coordination.
• Provides mentorship, guidance, and training to calendar clerks and other assigned staff.
• Exercises independent judgment and discretion while performing duties with limited supervision.

Skills

Court calendar management

Interpersonal relations

Oral and written communication

Typing

Problem solving

Education

Associate's Degree in Business Administration, Criminal Justice, or a related field

Tools

ICON/CMS360 Case Management System

Microsoft Office Suite

Job description

Hall County is seeking a Superior Court Specialist - Clerk of Court in Gainesville, GA to support criminal calendars, docket management, and courtroom operations. This role requires handling complex calendaring and liaising with judges, attorneys, and staff.

The position emphasizes accuracy, discretion, and collaboration, with a strong focus on courtroom processes and case management experience. Bilingual skills are a plus and regular attendance is expected.