Senior Counterintelligence Office Administrator

Oak Ridge National Laboratory; Oak Ridge (TN); On-site; USD 46,000 - 70,000; Full time

Benefits offered by this job

On-site fitness facilities

Banking facilities

Cafeteria facilities

Medical and retirement plans

Flexible work hours

Relocation assistance

Job summary

Oak Ridge National Laboratory seeks a Senior Administrative Assistant to support the DOE Counterintelligence Oak Ridge Field Office (ORFO) located at ORNL. This role provides essential admin support to CI Officers, Analysts, and staff, managing calendars, travel, and document handling within SCIF guidelines.

The position requires excellent organizational skills, confidentiality, and the ability to operate in a high-demand environment while coordinating with DOE and CI partners.

Qualifications

• HS diploma or higher with years of senior-level admin support experience.
• Expertise in office functions, organization and time management.
• Excellent interpersonal and written communication with confidentiality.

Responsibilities

• Manage the office of the Senior Counterintelligence Officer and schedule work within authority.
• Coordinate meetings, travel, calendars, and staff communications; support action items.
• Coordinate classified/unclassified visitors, SCIF requirements, and security procedures.
• Prepare travel requests, reimbursements, and ASO/records management for CI staff.
• Support onboarding, recruitment logistics, and liaison with DOE and CI partners.
• Deliver ORNL values and assist special projects across divisions.

Skills

Office management

Communication skills

Time management

Confidentiality

Proactive

Education

HS diploma with 7+ years experience OR AS/AA or BS/BA with 5+ years experience

Tools

Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams)

Adobe

ORNL Administrative Systems (SAP, PAS, ORNL Buy, SuccessFactors, Clearance Tracker, E-Prop, UCAMS, PALS, TravX)

Job description

Oak Ridge National Laboratory seeks a Senior Administrative Assistant to support the DOE Counterintelligence Oak Ridge Field Office (ORFO) located at ORNL. This role provides essential admin support to CI Officers, Analysts, and staff, managing calendars, travel, and document handling within SCIF guidelines.

The position requires excellent organizational skills, confidentiality, and the ability to operate in a high-demand environment while coordinating with DOE and CI partners.