Senior Corporate Paralegal

Jobot; New York (NY); A distancia; USD 110.000 - 140.000; Jornada completa

Descripción de la vacante

Jobot is seeking a Senior Corporate Paralegal to join its Corporate Legal team in New York. This remote-friendly, permanent role supports governance, equity program administration and securities compliance for a publicly traded company.

You will report to the Assistant Corporate Secretary and work with the Corporate Secretary, GC and business partners on board materials, filings and policy maintenance. The role requires attention to detail and independent, collaborative work style.

Formación

• Corporate law or paralegal experience in a public company.
• Experience supporting a Corporate Secretary and working with a board.
• Familiarity with SEC reporting and Section 16 compliance.
• Exposure to equity compensation and stock plans is highly desirable.
• Excellent organization and multitasking in a fast-paced environment.
• Strong drafting, written and verbal communication skills.

Responsabilidades

• Support governance, board administration and materials planning.
• Draft agendas, resolutions, minutes and governance docs.
• Maintain board calendars, records and governance databases.
• Coordinate director onboarding and education; manage questionnaires.
• Assist with SEC reporting, Forms 8-K/10-K/10-Q and proxy statements.
• Oversee equity plan administration and RSU/stock option programs.
• Coordinate insurance renewals and general legal support.

Conocimientos

Board governance

Senior-level drafting

Regulatory awareness

Cross-functional collaboration

Educación

Bachelor's degree

Paralegal certification (preferred)

Herramientas

BoardVantage

Nasdaq

Fidelity Stock Plan Services

CT Corporation/H-Cue

Descripción del empleo

Senior Corporate Paralegal

$110000 - $140000 per year | New York, NY | Remote | Permanent

Corporate Paralegal + Public Company + $$$ + Remote

A bit about us:

We are a leading global data analytics and digital operations company helping organizations transform their businesses through advanced technology, artificial intelligence, data analytics and industry expertise. We partner with some of the world's largest companies across insurance, healthcare, banking, financial services, retail and other industries. With a global workforce and a strong commitment to innovation, we help clients improve operational performance, make better business decisions and navigate increasingly complex business environments. Our organization continues to grow and evolve, creating opportunities for talented professionals to make a meaningful impact.

Why join us?

• Competitive Compensation: Depending on experience and qualifications.
• High-Visibility Role: Work closely with the Corporate Secretary, Assistant Corporate Secretary, General Counsel and senior leadership.
• Meaningful Responsibility: Play an important role in corporate governance, public company compliance and equity administration.
• Professional Growth: Gain exposure to board-level matters, SEC reporting, securities compliance and international equity programs.
• Collaborative Environment: Partner with colleagues across Legal, Finance, HR and other business functions.
• Global Organization: Join an established, publicly traded company with a broad international presence and continued investment in technology and innovation.

Job Details

Position Overview:

We are seeking a highly organized and detail-oriented Senior Paralegal to join the Corporate Legal team of a publicly traded, global organization. This individual will play an important role in supporting corporate governance, equity plan administration, securities compliance and corporate insurance matters.

Reporting to the Assistant Corporate Secretary, the Senior Paralegal will work closely with senior legal leadership, including the Corporate Secretary and General Counsel, as well as internal business partners and external service providers.

This is an excellent opportunity for an experienced corporate paralegal to take on meaningful responsibility in a sophisticated public-company legal environment.

Key Responsibilities:

• Corporate Governance & Board Administration
• Assist with the preparation, distribution and retention of board and committee meeting materials.
• Draft agendas, resolutions, minutes and related corporate governance documentation.
• Maintain board and committee calendars, corporate records and governance databases.
• Coordinate director onboarding, continuing education and director questionnaires.
• Support board evaluations and maintain director biographies and related information.
• Maintain corporate governance policies, committee charters and board records.
• Public Company Compliance & SEC Reporting
• Assist with the preparation and filing of SEC reports, including Forms 8-K, 10-K, 10-Q and proxy statements.
• Manage Section 16 reporting requirements, including preparation and timely filing of Forms 3, 4 and 5.
• Assist with disclosure controls and public company compliance processes.
• Monitor evolving SEC, Nasdaq and corporate governance requirements.
• Support subsidiary governance, including charter and bylaw changes, minute books, stock registers and officer/director records.
• Maintain and improve corporate entity databases and tracking systems.
• Equity Plan Administration
• Support the administration of corporate equity programs in coordination with the company's equity administration team and external service providers.
• Track equity administration projects, timelines and deliverables.
• Assist with employee and director equity plans, including restricted stock units (RSUs), stock options and employee stock purchase plans.
• Support international equity plan administration, grant approvals, RSU releases and audits.
• Coordinate director award settlements and distributions.
• Assist with insider trading policy administration, trading window logistics and Rule 10b5-1 plans.
• Maintain equity trackers, securities playbooks and internal process documentation.
• Assist with periodic review and maintenance of equity award agreements.
• Corporate Insurance & General Legal Support
• Serve as the primary liaison between the company and its corporate insurance broker.
• Coordinate insurance renewals and provide certificates of insurance to clients as needed.
• Assist with contract negotiations relating to insurance coverage.
• Support litigation, investigations and disputes, including legal holds, discovery, document production, research and case management.
• Assist with special legal department projects, presentations, research and governance benchmarking.
• Build and maintain strong relationships with internal stakeholders, outside counsel, vendors and other service providers.

Qualifications:

• Corporate legal or paralegal experience, ideally within a publicly traded company.
• Experience supporting a Corporate Secretary or Assistant Corporate Secretary and working with a board of directors.
• Familiarity with SEC reporting requirements and Section 16 compliance.
• Experience with corporate governance, board administration and corporate records.
• Exposure to equity compensation and stock plan administration, including RSUs and employee stock purchase plans, is highly desirable.
• Excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Strong drafting, written and verbal communication skills.
• Ability to interact professionally with senior executives, the General Counsel, internal business partners and external service providers.
• Exceptional attention to detail, discretion and sound judgment.
• Ability to work independently while contributing to a collaborative legal team.
• Bachelor's degree required; paralegal certificate preferred.

Technical Skills

• Advanced Microsoft Word, Excel and PowerPoint skills.
• Familiarity with BoardVantage, Nasdaq, Fidelity Stock Plan Services and CT Corporation/H-Cue is preferred.
• Experience with contract lifecycle management tools, legal automation platforms and corporate entity management systems is beneficial.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.