Senior Corporate Paralegal

Mindlance; Cupertino (CA); On-site; USD 83,000 - 165,000; Part time

Job summary

Mindlance is seeking a Senior Corporate Paralegal to manage sensitive corporate, securities, and governance matters while exploring opportunities to automate workflows and evaluate AI/ML tools.

You will support the Corporate Law team, drive scalable processes, and help ensure SOX compliance and disciplined governance in a fast-paced environment.

Qualifications

• 5–8 years as a corporate paralegal.
• Deep knowledge of SEC rules, proxy, and Section 16 reporting.
• Experience with governance platforms and MS Office.
• Strong organizational and proofreading skills.

Responsibilities

• Provide administrative support for public company corporate, securities, and governance matters with exceptional accuracy.
• Prepare written consents, resolutions, minutes, and certifications; manage and maintain corporate records and SOX compliance documentation.
• Maintain critical process compliance including calendaring, filing, and task tracking for securities reporting functions.
• Support Section 16 reporting and compliance, including maintaining EDGAR codes, tracking director and officer stock holdings.
• Act as an innovation champion for the Corporate Law team—identifying, piloting, and scaling tech-first automations.
• Design, implement, and manage AI-powered legal workflows; support adoption through workflow testing, process mapping, training coordination, and stakeholder engagement.
• Coordinate complex projects involving legal, finance, tax, People, compliance, and external counsel while maintaining strict confidentiality and accuracy.
• Manage multiple high-priority initiatives simultaneously in fast-paced environments with minimal supervision and tight deadlines.
• Provide paralegal and project management support and coordination across the Corporate Law team and cross-functional partners.

Skills

SEC regulations

SOX compliance

Governance & reporting

Project management

Automation mindset

Proofreading

Tools

Workiva

EDGAR Next

Diligent Boards

MS Office

Job description

Contractor Duration: 6-12 months (Possibility for extension)

Job Summary

• Imagine what you could do here. new ideas have a way of becoming great products, services, and customer experiences very quickly.
• Bring passion and dedication to your job, and there's no telling what you could accomplish.
• Do you love taking on big challenges without precedent? Do you possess a deep knowledge of corporate governance and SEC compliance, pared with a passion for modernizing legal operations through technology? As a part of our Corporate Law team, you’ll help uphold Client’s high ethical and corporate standards while driving continuous improvement in how we work.
• Our Corporate Law team supports a global business with complex governance, securities, and compliance obligations.
• Together with our team, you'll provide the critical support needed to ensure we meet our public company obligations with precision and foresight—while also serving as an innovation champion for the legal team, identifying and scaling AI-powered workflows that transform how we operate.

Description

• We're looking for an experienced Senior Corporate Paralegal who combines deep governance and securities expertise with a forward-thinking mindset about legal technology.
• You’ll manage our most sensitive corporate, securities, and governance matters while identifying opportunities to automate workflows, evaluate AI/ML legal tools, and build scalable processes that free our team for strategic work.

Key Responsibilities

• Provide administrative support for public company corporate, securities, and governance matters with exceptional accuracy.
• Prepare written consents, resolutions, minutes, and certifications; manage and maintain corporate records and SOX compliance documentation.
• Maintain critical process compliance including calendaring, filing, and task tracking for securities reporting functions.
• Support Section 16 reporting and compliance, including maintaining EDGAR codes, tracking director and officer stock holdings.
• Act as an innovation champion for the Corporate Law team—identifying, piloting, and scaling tech-first automations.
• Design, implement, and manage AI-powered legal workflows; support adoption through workflow testing, process mapping, training coordination, and stakeholder engagement.
• Coordinate complex projects involving legal, finance, tax, People, compliance, and external counsel while maintaining strict confidentiality and accuracy.
• Manage multiple high-priority initiatives simultaneously in fast-paced environments with minimal supervision and tight deadlines.
• Provide paralegal and project management support and coordination across the Corporate Law team and cross-functional partners.

Minimum Qualifications

• Qualified paralegal with at least 5-8 years of strong legal experience as a corporate paralegal.
• Deep knowledge of SEC regulations, proxy rules, SOX compliance, and Section 16 reporting.
• Proficiency with corporate governance platforms (Workiva, EDGAR Next, Diligent Boards).
• Proficiency with Microsoft Office (Word, Excel), Keynote, and Adobe Acrobat.
• Strong organizational skills, document management focus, and proof-reading discipline.

Preferred Qualifications

• Strong experience supporting public company corporate maintenance, including board/shareholder meetings, corporate filings, and certificates, ideally both at a top-tier law firm and in-house.
• AI/tech-savvy background with experience evaluating, implementing, or scaling AI/ML legal tools.
• Familiarity with legal operations and process improvement methodologies.
• Track record of designing and launching automation initiatives that improved efficiency and reduced manual workload.
• Ability to work independently while managing high-volume workload and collaborating effectively within a large team.

EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”