Contract Corporate Paralegal Specialist (Hybrid)

Naviga Recruiting & Executive Search; Chicago (IL); Hybrid; USD 90,000 - 135,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

Naviga Recruiting & Executive Search is seeking a Contract Corporate Paralegal Specialist (Hybrid) in Chicago to join a premier law firm. The role requires 10+ years in corporate paralegal work, with mastery of equity management and compliance tools.

You will handle cap tables, major transactions, and SEC-related filings, operating with high independence within a prestigious practice group.

Qualifications

• 10+ years of corporate paralegal experience.
• Deep knowledge of corporate capitalization and securities acts.
• Experience with equity management tools and data rooms.
• Bachelor’s degree (preferred) or Paralegal Certificate.
• California Paralegal Requirements applicable for CA-based candidates.

Responsibilities

• Cap table and equity ledger management.
• Prepare and file corporate documents for transactions.
• Draft and file Section 16 and SEC filings.
• Assist formation and maintenance of entities.
• Manage data rooms and signature packages.
• Coordinate closing checklists with attorneys.

Skills

Corporate paralegal

Independent judgment

Autonomy

Excellent communication

Data management

Education

Bachelor's degree

Paralegal certificate

CA Paralegal requirements

Tools

Carta

Pulley

HighQ

Box

DocuSign

SimplyAgree

SEC EDGAR Next

Job description

Contract Corporate Paralegal Specialist (Hybrid)

• Chicago, IL

About Our Client

Our client is a premier, globally recognized law firm dedicated to excellence, innovation, and strategic growth. With a vast network of legal professionals spanning major economic hubs, the firm handles high-stakes, sophisticated matters for industry-leading clients, from emerging startups to multinational corporations. They pride themselves on fostering an inclusive, collaborative environment where business professionals and attorneys work side by side to deliver world-class legal solutions.

The Opportunity

This is a high-impact, temporary-to-hire opportunity for an elite corporate paralegal looking to operate at a level equal to or beyond that of a junior associate. Working within the dynamic Corporate Practice Group, you will independently manage substantive transactions, maintenance, and compliance projects with minimal supervision. This role is ideal for a seasoned professional looking to leverage advanced corporate knowledge in a fast-paced, prestigious environment that rewards initiative, technical mastery, and independent judgment.

The Location

This role offers a flexible, hybrid work environment based out of the firm’s offices in Chicago. Candidates must be within a commutable distance to their home office for a standard Monday through Friday, 9:00 AM – 5:30 PM schedule, collaborating seamlessly across offices nationwide.

What You Will Do

• Cap Table Management: Perform and maintain capitalization tables, stock ledgers, and option ledgers using specialized software.
• Transaction Execution: Organize, prepare, and file corporate legal documents for major transactions, including Articles of Incorporation, Amendments, consents, merger documents, closing books, electronic closing sets, and short‑form closing deliverables.
• Securities & Regulatory Filings: Prepare drafts and execute Section 16 filings, utilize SEC EDGAR Next, and conduct comprehensive Blue Sky research and filings.
• Entity Formation & Maintenance: Assist with the formation of corporations, LLCs, and 501(c)(3) entities; draft by‑laws, prepare stock certificates, and maintain physical and electronic minute books.
• Data Room & Document Control: Manage HighQ and Box data rooms, organize matter files, develop and monitor closing checklists, and administer signature packets via DocuSign and SimplyAgree.
• Corporate Governance: Prepare UCC searches, draft documentation for filings with Secretaries of State, the Department of Corporations, and other agencies, and compile annual reports.

90-Day Success Roadmap

• First 30 Days: Onboard with the firm's specific tools and procedures; integrate into the Corporate Practice Group; take ownership of ongoing data room management (HighQ/Box) and immediate transactional signature routing via DocuSign/SimplyAgree.
• First 60 Days: Independently handle entity formations and routine corporate filings; manage complex capitalization tables across client portfolios using Carta and Pulley; interface seamlessly with attorneys to coordinate closing checklists.
• First 100 Days: Fully operate as a primary technical resource within the team; execute complex Section 16 and SEC EDGAR Next filings with virtually no supervision; mentor junior paralegals and case assistants.

Who You Are

• Experienced Corporate Legal Professional: 10+ years of paralegal experience specializing heavily in corporate law, with a deep understanding of corporate capitalization, the Securities Act of 1933, the Securities Exchange Act of 1934, and California/Delaware Corporations Codes.
• Software Super-User: Direct, hands‑on experience utilizing equity management tools like Carta and Pulley, electronic data rooms (HighQ and Box), signature platforms (DocuSign and SimplyAgree), and compliance tech (SEC EDGAR Next).
• Highly Autonomous & Resourceful: Proven ability to manage massive volumes of data, anticipate attorney needs, exercise impeccable independent judgment, and operate with a level of expertise akin to a junior associate.
• Credentialed: Possess a Bachelor’s degree (preferred) or a Paralegal Certificate. California-based candidates must strictly meet all California Paralegal Requirements.
• Elite Communicator: Exceptional verbal and written communication skills needed to interface with high-profile clients, managing partners, and outside vendors under tight deadlines.

TheIdeal Candidateis a master of corporate paralegal workflows who thrives in a sophisticated, fast-paced corporate environment. You possess a rare blend of deep technical equity mastery (Carta/EDGAR Next) and broad transactional execution skills. You do not just follow checklists—you build them, anticipate risks, and actively mentor junior team members. You are looking for an immediate opportunity to showcase your associate-level expertise within a globally respected firm.

Flexibility & Work-Life Integration

• Hybrid Schedule: Enjoy the balance of an adaptable remote and in‑office hybrid arrangement, structured in alignment with team needs.
• Clear Work Hours: Standard, predictable operational hours from Monday to Friday, 9:00 AM – 5:30 PM, allowing for strong workflow organization.

Why Join the Team?

This is a rare opportunity to embed yourself within one of the world’s most influential legal networks. Our client provides a sophisticated platform where your 10+ years of expertise will be highly valued and utilized to its fullest extent. In addition to a premium compensation rate and a robust comprehensive benefits package (including medical, dental, vision, and 401k), this temp‑to‑hire position offers a direct path to a permanent home within an elite global firm that actively invests in its people and embraces excellence.