Senior Coordinator, Programs and Events

asce; Reston (VA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

American Society of Civil Engineers (SEI) seeks a Senior Coordinator for SEI Programs and Events to provide operational support for SEI conferences and events, and comprehensive marketing and production support for SEI's webinar program. The role reports to the SEI Senior Conference Manager and covers planning, promotion, and execution of conferences, webinars, and related initiatives.

The ideal candidate will have a bachelor’s degree or equivalent, proficiency in MS Word/Excel/PowerPoint and

Qualifications

• Bachelor's degree or equivalent work experience.
• Proficiency in MS Word, Excel and PowerPoint and Asana.
• Understanding of marketing and communications principles.
• At least three years of similar work experience.
• Association or volunteer management experience.
• Willingness to travel occasionally to conferences and meetings.

Responsibilities

• Coordinate with presenters to ensure timely and professional delivery of webinar and conference content.
• Collaborate with Marketing and Publications to produce timely materials for webinars.
• Oversee pre-conference logistics, signage, badges, and registration materials.
• Coordinate with Sales and sponsors to fulfill sponsorship deliverables.
• Manage hotel and on-site logistics for conferences and smaller meetings.
• Maintain conference websites and update programs.
• Manage conference evaluation processes and reporting.
• Assist in developing and tracking event budgets.

Skills

MS Word

MS Excel

MS PowerPoint

Asana

Marketing & communications

Travel willingness

Education

Bachelor's degree or equivalent work experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Asana Project Management

Job description

The Structural Engineering Institute of American Society of Civil Engineers (SEI/ASCE) - representing more than 30,000 structural engineers globally - is currently seeking an experienced Senior Coordinator for SEI Programs and Events to provide operational support for all SEI conferences and events as well as comprehensive marketing and production support for SEI's webinar program and operational support for SEI conferences. This role reports to the SEI Senior Conference Manager and ensures the successful planning, promotion, and execution of SEI conferences, events, webinars, conferences, and related initiatives. Position will also support events outside of SEI as needed and assigned by supervisor, especially for CI, AEI, and IRD.

Meetings, Conference, Events, Meetings and Webinar Responsibilities:

• Coordinate with presenters to ensure the timely and professional delivery of content for webinars and conferences, events, and webinars
• Collaborate with Continuing Education and Publications departments to ensure accurate and timely production of webinars and related materials
• Oversee pre-conference and event logistics, including signage, badges, and registration materials
• Coordinate with the Sales department and sponsors to fulfill sponsorship deliverables
• Manage hotel and on-site logistics for conferences and smaller meetings
• Maintain conference websites, including program updates
• Manage the conference evaluation process and reporting
• Assist in developing and tracking event budgets

Marketing Responsibilities:

• Manage marketing efforts for events and webinars and publications to maximize visibility, engagement, and attendance
• Proofread promotional and editorial content for email campaigns, newsletters, and other communications
• Ensure successful execution of marketing plans for events and webinars
• Assist with website updates and social media promotion (Facebook, X, LinkedIn, Instagram) for programs and events

Customer Service and Administrative Responsibilities:

• Provide high-quality customer service to speakers, sponsors, attendees, and stakeholders
• Support administrative processes related to events, webinars, and publications
• Perform other duties as assigned

Ideal candidate will have:

• Bachelor's degree or equivalent work experience
• Intermediate to advanced proficiency in MS Word, Excel, PowerPoint and Asana Project Management
• Understanding of the principles of marketing and communications
• At least three years of similar work experience
• Association or volunteer management experience
• A desire to travel occasionally to conferences and meetings

All qualified candidates including historically excluded individuals, protected veterans, women, and individuals with disabilities are encouraged to apply.

Based in Reston, VA, this position has hybrid work from home flexibility in the Northern VA/DC Metro area.