Manager, Events Management

ASME Member group; Houston (TX); On-site; USD 105,000 - 115,000; Full time

Job summary

ASME Member group is looking for a Manager, Events Management, to oversee in-person and hybrid conferences. Responsibilities include site selection, logistics coordination, and budget preparation.

The role requires a Bachelor's degree or equivalent work experience with a minimum of 10 years in event planning. ASME values diversity and offers a competitive salary range of $105,000 – $115,000 yearly, varying by location.

Qualifications

• Minimum of 10 years' experience in the meeting planning industry.
• Association experience preferred.

Responsibilities

• Manage in-person and hybrid society conferences and meetings.
• Oversee site selection and contract negotiations.
• Coordinate logistics and registration management.

Skills

Communication

Relationship Management

Problem Solving

Project Management

Budgeting

Contract Negotiations

Education

Bachelor's degree or equivalent work experience

Job description

ASME helps the global engineering community develop solutions to real-world challenges. Founded in 1880 as The American Society of Mechanical Engineers, ASME is a nonprofit professional organization that enables collaboration, knowledge sharing, and skill development across all engineering disciplines, while promoting the vital role of the engineer in society. ASME codes and standards, publications, conferences, continuing education, and professional development programs provide a foundation for advancing technical knowledge and a safer world. From college students and early-career engineers to project managers, corporate executives, researchers, and academic leaders, ASME's members are as diverse as the engineering community itself.

We are seeking a Manager, Events Management, to join our team. The Manager, Events Management is responsible for the management of in-person and hybrid Society conferences and assigned meetings.

Primary responsibilities include:

• Development and management of new and existing events and conferences assigned
• Responsible for site selection and contract negotiations
• Requests and evaluates bids from suppliers for meeting facilities, food & beverages, equipment, travel, lodging, etc.
• Logistics coordination including transportation, hotel specifications, banquet orders, coordination of technical, guest tours, special events, etc.
• Registration management
• Maintains oversight of contractors and subcontractors hired for individual events
• Coordinate the planning, production and marketing procedures with regard to development of promotional literature, including copywriting and meeting supplies
• Provide on-site conference management and conduct conference evaluations
• Develop and review, on an on-going basis, the marketing and promotional plan for each event
• Responsible for budget preparation, monthly accruals, and invoice reconciliation
• Maintains historical database for each event, including financial information, planning and operations, logistics and attendance
• Liaise with the conference planning committee and staff members in other directorates and related suppliers
• Coordinate advertisement, sponsorship, and exhibit programs as they relate to specific events

This role requires a bachelor’s degree or additional equivalent work experience and a minimum of 10 years’ experience in the meeting planning industry with association experience as a plus.

Additionally, a proven track record of demonstrating knowledge, excellence and practical experience in the following technical and professional skills and competencies is required:

• Communication – Excellent oral and written presentation
• Relationship Management – Ability to work well with teams in diverse, complex, and changing environments
• Problem Solving – Ability to identify key issues, gather data to investigate those issues, and develop actionable recommendations
• Project Management – A detailed approach and ability to work independently and remain organized in order to meet commitments and balance competing priorities
• Technical:
• Demonstrated knowledge of budgeting and financial management
• Experience with contract negotiations and management

This role is eligible for a remote work arrangement. Periodic business travel may be required, including but not limited to, ASME offices, globally.

ASME is proud to be an Equal Opportunity Employer. At ASME, we nurture an inclusive environment, and we encourage, support, and celebrate diversity in the workplace. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex (including pregnancy), national origin, age, gender identity & expression, sexual orientation, genetic information, citizenship status, disability, or protected veteran, military status, or any other basis protected by law.

Our Equal Employment Opportunity policy pertains to every aspect of an individual’s relationship with the organization, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, programs, and all other terms and conditions of employment.

Annual base salary may vary based on geographic location. The New York metro salary range for this position is estimated to be between $105,000 – $115,000 per year.

Only those candidates selected for further consideration will be contacted.