Manager, Events Management

ASME (The American Society of Mechanical Engineers); New York (NY); Hybrid; USD 105,000 - 115,000; Full time

Job summary

ASME (The American Society of Mechanical Engineers) is seeking a Manager for Events Management in New York, NY. The role involves overseeing in-person and hybrid events, logistics coordination, and contract negotiations. Candidates should have at least 10 years of meeting planning experience and excellent communication skills.

This position allows for remote work and requires periodic travel. The annual salary for this position ranges from $105,000 to $115,000 based on experience and location.

Qualifications

• Minimum of 10 years’ experience in the meeting planning industry with association experience preferred.

Responsibilities

• Development and management of new and existing events and conferences.
• Responsible for site selection and contract negotiations.
• Logistics coordination including transportation and hotel specifications.
• Registration management and oversight of contractors hired for events.
• Develop and review marketing and promotional plans for events.
• Budget preparation and invoice reconciliation.

Skills

Communication – Excellent oral and written presentation

Relationship Management

Problem Solving

Project Management

Technical

Budgeting and financial management

Contract negotiations and management

Education

Bachelor’s degree or equivalent work experience

Job description

About ASME

ASME helps the global engineering community develop solutions to real-world challenges. Founded in 1880 as The American Society of Mechanical Engineers, ASME is a nonprofit professional organization that enables collaboration, knowledge sharing, and skill development across all engineering disciplines, while promoting the vital role of the engineer in society. ASME codes and standards, publications, conferences, continuing education, and professional development programs provide a foundation for advancing technical knowledge and a safer world. From college students and early‑career engineers to project managers, corporate executives, researchers, and academic leaders, ASME's members are as diverse as the engineering community itself.

Job Overview

We are seeking a Manager, Events Management, to join our team. The Manager, Events Management is responsible for the management of in‑person and hybrid Society conferences and assigned meetings.

Primary Responsibilities

• Development and management of new and existing events and conferences assigned
• Responsible for site selection and contract negotiations
• Requests and evaluates bids from suppliers for meeting facilities, food & beverages, equipment, travel, lodging, etc.
• Logistics coordination including transportation, hotel specifications, banquet orders, coordination of technical, guest tours, special events, etc.
• Registration management
• Maintains oversight of contractors and subcontractors hired for individual events
• Coordinate the planning, production and marketing procedures with regard to development of promotional literature, including copywriting and meeting supplies
• Provide on‑site conference management and conduct conference evaluations
• Develop and review, on an on‑going basis, the marketing and promotional plan for each event
• Responsible for budget preparation, monthly accruals, and invoice reconciliation
• Maintains historical database for each event, including financial information, planning and operations, logistics and attendance
• Liaise with the conference planning committee and staff members in other directorates and related suppliers
• Coordinate advertisement, sponsorship, and exhibit programs as they relate to specific events

Qualifications

• bachelor’s degree or additional equivalent work experience and a minimum of 10 years’ experience in the meeting planning industry with association experience as a plus
• Communication – Excellent oral and written presentation
• Relationship Management – Ability to work well with teams in diverse, complex, and changing environments
• Problem Solving – Ability to identify key issues, gather data to investigate those issues, and develop actionable recommendations
• Project Management – A detailed approach and ability to work independently and remain organized in order to meet commitments and balance competing priorities
• Technical
• Demonstrated knowledge of budgeting and financial management
• Experience with contract negotiations and management

Working Conditions

This role is eligible for a remote work arrangement. Periodic business travel may be required, including but not limited to, ASME offices, globally.

EEO Statement

ASME is proud to be an Equal Opportunity Employer. At ASME, we nurture an inclusive environment, and we encourage, support, and celebrate diversity in the workplace. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex (including pregnancy), national origin, age, gender identity & expression, sexual orientation, genetic information, citizenship status, disability, or protected veteran, military status, or any other basis protected by law.

Our Equal Employment Opportunity policy pertains to every aspect of an individual’s relationship with the organization, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, programs, and all other terms and conditions of employment.

Compensation

Annual base salary may vary based on geographic location. The New York metro salary range for this position is estimated to be between $105,000 – $115,000 per year.

Other Information

Only those candidates selected for further consideration will be contacted.