Senior Business Operations Analyst (DPS #2351)

New Mexico Department of Justice; Santa Fe (NM); Presencial; USD 60 000 - 90 000; Tempo integral

Resumo da oferta

New Mexico Department of Justice in Santa Fe seeks a Senior Business Operations Analyst to support the Communications Bureau’s purchasing and budgetary management needs. The role requires strong analytical and financial skills, with emphasis on Excel and procurement compliance.

The ideal candidate will manage financial transactions, review invoices and contracts, and ensure accurate reporting while maintaining excellent vendor relations and internal collaboration.

Qualificações

• Experience performing financial reconciliations and working with complex financial data.
• Ability to manage multiple priorities while meeting strict deadlines.
• Self-motivated with a strong work ethic.
• Delivers consistent quality customer service with internal customers and vendors.
• Establishes and maintains cooperative relationships with coworkers and those contacted during work.
• Follows oral and written direction.

Responsabilidades

• Oversees financial transactions, procurement methods and contract management.
• Proficient in billing, budgeting, purchasing, finance, accounting and auditing.
• Responsible for purchasing supplies and equipment.
• Attention to detail and the ability to review purchase orders, invoices and accounting documentation for accuracy and compliance.
• Savvy in financial systems and Microsoft Office applications, particularly Excel.
• Knowledge with the New Mexico State Procurement Code and SHARE Financials.
• Completes travel requests and reimbursements following State of New Mexico policies and procedures.
• Maintains excellent vendor relations and communication/customer service skills (listening, verbal and written).
• Skilled in working independently with minimal supervision and assist on special projects as needed.

Conhecimentos

Analytical skills

Organizational skills

Problem-solving

Multitasking

Customer service

Communication skills

Formação académica

Associate degree in Business Administration / Public Administration / Accounting

Ferramentas

Excel

SHARE Financials

Microsoft Office

Descrição da oferta de emprego

Job Title Senior Business Operations Analyst (DPS #2351)

For more Job Requirements & Classification Description:

New Mexico State Police (NMSP) serves our state as the premier law enforcement agency. Our mission begins with establishing partnerships and relationships within our communities that mitigate and prevent crime. The NMSP Communications Bureau provides 911 dispatching services to NMSP and various partnering agencies throughout the state. It provides emergency and non-emergency service response to the citizens and visitors of New Mexico. We have three Communications Centers across the state where dispatchers receive, evaluate, and transmit information via telephone and multi-channel radio that frequently involves emergency and critical situations affecting human welfare and safety. The Communications Bureau is a team of 82 that includes emergency dispatchers, training and quality assurance specialists and management.

Why does the job exist?

This position exists to assist the Communications Bureau in all of its purchasing and budgetary management needs.

How does it get done?

• - Oversees financial transactions, procurement methods and contract management
• - Proficient in billing, budgeting, purchasing, finance, accounting and auditing
• - Responsible for purchasing supplies and equipment
• - Attention to detail and the ability to review purchase orders, invoices and accounting documentation for accuracy and compliance
• - Savvy in financial systems and Microsoft Office applications, particularly Excel
• - Knowledge with the New Mexico State Procurement Code and account and reporting system (SHARE Financials)
• - Completes travel requests and reimbursements following State of New Mexico policies and procedures
• - Maintains excellent vendor relations and communication/customer service skills (listening, verbal and written)
• - Skilled in working independently with minimal supervision and assist on special projects as needed
• - Can read, write, speak and understand English fluently

Who are the customers?

This essential work supports the NMSP Communications Bureau staff, whose dedicated service assists law enforcement, first responders and the citizens and visitors of New Mexico.

Ideal Candidate

The ideal candidate has strong analytical, organizational and problem-solving skills. Other strengths include:

• - Experience performing financial reconciliations and working with complex financial data
• - Ability to manage multiple priorities while meeting strict deadlines
• - Self-motivated with a strong work ethic
• - Delivers consistent quality customer service that includes interacting with internal customers and vendors
• - Establishes and maintains cooperative relationships with coworkers and those contacted during the course of work
• - Follows oral and written direction

Associate Degree in Business Administration, Public Administration, or Accounting and one (1) year of directly related job experience in the areas of office administration, budgeting, purchasing, finance, accounting, auditing, cash management, contract management, and/or in the procedures of business and management principles involved in strategic planning. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling three (3) years may substitute for the required education and experience.

Employment Requirements

Employment is subject to a pre-employment background investigation and fingerprinting in accordance with all terms and conditions of federal and state law, rules and regulations; and is conditional pending results. Continued employment is contingent upon remaining felony free, per Section 5.12.1.1 of the Criminal Justice Information Systems Security Policy.

In addition, the selected candidate must possess and maintain a valid driver's license and a current Defensive Driving Certificate from the State of New Mexico; or pass and receive the Defensive Driving Certificate within six (6) months of date of hire.

Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending, reaching and lifting may be required.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.