Senior Contract Procurement Specialist

Impact Fire Services; Massachusetts; On-site; USD 90,000 - 130,000; Full time

Job summary

Impact Fire Services in Southborough, MA is seeking a Sr. Contract Procurement Specialist to prepare, review, negotiate, and administer contracts and purchase orders.

You will manage the contract lifecycle, COI/OCIP requests, and bond processes, while coordinating with Legal, Risk, Sales, and district leadership to mitigate risk and ensure compliance.

Qualifications

• Knowledge of contract principles and procurement practices.
• Strong organizational and analytical skills.
• Excellent communication and negotiation abilities.
• Proficiency in Microsoft Office 365 and Excel or similar tools.
• Ability to work independently with limited supervision.
• Demonstrate integrity, and honesty.
• Demonstrate solid problem-solving skills.
• Good communication skills (written and verbal). Able to interact with all levels of organization.
• Represent the company in a professional, credible manner in speech and written communications.
• Able to adapt behavior to different people and situations. Be flexible by adjusting interpersonal approaches appropriate to the manager/employee.
• A valid driver's license with a clean driving record required.

Responsibilities

• Manage the overall contract process.
• Review contract terms and revise to ensure compliance and mitigate business and legal risk.
• Lead negotiations on complex terms with customers; serve as a primary liaison between internal departments (Legal, Risk, Sales), customers and leadership.
• Track master agreement execution and agreed-upon changes in the listing.
• Draft amendments/riders as needed.
• Track contracts through full cycle; ensure contracts are filed in executed and bid folders and uploaded to ticketing system.
• Manage overall COI process.
• Request all COI’s for contracts executed in the district.
• Serve as point person for customers and internal stakeholders for district COI’s.
• Manage CLI renewal distribution process.
• Manage OCIP/CCIP requests; complete enrollment paperwork and obtain signatures.
• Work with search team to ensure accuracy and obtain appropriate signatures.
• Complete paperwork for performance or payment bond requests; coordinate with bonds team to ensure accuracy.

Skills

Contract principles

Procurement practices

Analytical skills

Negotiation

Excel

MS Office 365

Independent work

Integrity

Problem-solving

Communication

Professional demeanor

Adaptability

Driver's license

Education

Bachelor's degree

Tools

Microsoft Office 365

Excel

Job description

NATURE OF POSITION:

The Sr. Contract Procurement Specialist will prepare, review, negotiate, and administer contracts and purchase orders.

Position is located out of our Southborough, MA District office.

JOB RESPONSIBILITIES:

Manage the overall contract process

• Review contract terms and revise to ensure compliance and mitigate business and legal risk.


• Manage space capital L capital D and price escalation review with regional manager


• Manage review of scope in parentheses and price) with sales team


• Lead negotiations on complex terms with customers serve as a primary liaison between internal departments (Legal, Risk, Sales), customers and leadership


• Track master agreement execution and agreed upon changes in parenthesis list)


• Draft amendments slash riders as needed


• Track contracts through full cycle parenthesis on track listing)


• Draft impact templated contracts when needed manage signature process for all district contracts ensure contracts are filed in executed folder and bid folder and uploaded to ticketing system once finalized

Manage overall COI process

• Request all COI’s for contracts executed in the district


• Serve as point person for customers and internal stakeholders IE design for all district COI’s


• Manage CLI renewal distribution process

Manage OCIP/CCIP requests

• Complete enrollment paperwork for any GC space OCIP/CCIP


• Work with search team to ensure accuracy and obtain appropriate signatures

Manage performance and payment bond requests

• Complete paperwork for any performance or payment bond requests


• Work with bonds team to ensure accuracy and obtain appropriate signatures

JOB REQUIREMENTS:

• Knowledge of contract principles and procurement practices.


• Strong organizational and analytical skills.


• Excellent communication and negotiation abilities.


• Proficiency in Microsoft Office 365 and Excel or similar tools.


• Ability to work independently with limited supervision.


• Demonstrate integrity, and honesty.


• Demonstrate solid problem-solving skills.


• Good communication skills (written and verbal). Able to interact with all levels of organization.


• Represent the company in a professional, credible manner in speech and written communications.


• Able to adapt behavior to different people and situations. Be flexible by adjusting interpersonal approaches appropriate to the manager/employee.


• A valid driver's license with a clean driving record required.

PREFERRED QUALIFICATIONS/EXPERIENCE:

• 3-5 Years of Procurement or contract management experience


• Bachelor's degree