Buyer Assistant

Dallas Independent School District; Dallas (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Dallas Independent School District is seeking a detail-oriented Procurement Services Clerk to organize routine activities, assist with contracts, requisitions and filing, and provide responsive service to employees, vendors and the public.

You will support buyers, manage documents in Oracle and Microsoft Office, handle multiple tasks with accuracy, and help ensure audits and information requests are handled efficiently.

Qualifications

• Accredited High School diploma; Bachelor’s degree a preferred or equivalent combination of education and experience.
• Three years of related experience
• Task oriented self-starter with minimal supervision.
• Ability to work on multiple projects and perform with a high degree of accuracy.
• Problem solving/investigative skills to research and respond to inquiries.
• Ability to interact effectively with all levels of district personnel and vendors.
• Ability to work with frequent interruptions and meet established deadlines.
• Strong organizational, communication, customer service and interpersonal skills.
• Proficiency in keyboarding, word processing, spreadsheets, and file maintenance.
• Proficiency in computer software programs, such as Microsoft Office (Excel, Word, PowerPoint) and Oracle.
• Excellent verbal communication skills and writing ability.

Responsibilities

• Organize and assist with routine activities within procurement services.
• Provide quality and timely customer service to employees, vendors and the general public.
• Assist in preparing and processing contracts, purchase requisitions and contract files as assigned.
• Assist with the maintenance and organization of an accurate and efficient filing system for proposal and contract files within procurement services.
• Type and edit documents and correspondence, including but not limited forms, proposals, contracts, general letters, board documents, proposal tabulations and other written communications.
• Respond to inquiries from public, vendors and employees in an accurate, knowledgeable and efficient manner, bringing to the attention of the director those that cannot be handled.
• Detect, research and assist with the resolution of problems in the area of contract services and procurement.
• Assist with the collection of required documentation for audits and public information requests.
• Provide regular feedback to the director regarding the status of projects and issues.
• Provides support to the Buyers as needed.
• Provide support for the District’s small business participation goals.
• Attend staff development meetings, information sessions, and continuing education seminars as directed.
• Provide backup support to Procurement Services reception desk and phone inquiries.
• Performs all other tasks and duties as assigned.

Skills

Customer service

Communication skills

Organizational skills

Attention to detail

Problem solving

Time management

Education

High School Diploma

Bachelor’s degree

Tools

Microsoft Office

Oracle

Excel

Word

PowerPoint

Job description

• Organize and assist with routine activities within procurement services.
• Provide quality and timely customer service to employees, vendors and the general public.
• Assist in preparing and processing contracts, purchase requisitions and contract files as assigned.
• Assist with the maintenance and organization of an accurate and efficient filing system for proposal and contract files within procurement services.
• Type and edit documents and correspondence, including but not limited forms, proposals, contracts, general letters, board documents, proposal tabulations and other written communications.
• Respond to inquiries from public, vendors and employees in an accurate, knowledgeable and efficient manner, bringing to the attention of the director those that cannot be handled.
• Detect, research and assist with the resolution of problems in the area of contract services and procurement.
• Assist with the collection of required documentation for audits and public information requests.
• Provide regular feedback to the director regarding the status of projects and issues.
• Provides support to the Buyers as needed.
• Provide support for the District’s small business participation goals.
• Attend staff development meetings, information sessions, and continuing education seminars as directed.
• Provide backup support to Procurement Services reception desk and phone inquiries.
• Performs all other tasks and duties as assigned.

Qualifications

• Accredited High School diploma; Bachelor’s degree a preferred or equivalent combination of education and experience.
• Three years of related experience
• Task oriented self-starter with minimal supervision.
• Ability to work on multiple projects and perform with a high degree of accuracy.
• Problem solving/investigative skills to research and respond to inquiries.
• Ability to interact effectively with all levels of district personnel and vendors.
• Ability to work with frequent interruptions and meet established deadlines.
• Strong organizational, communication, customer service and interpersonal skills.
• Proficiency in keyboarding, word processing, spreadsheets, and file maintenance.
• Proficiency in computer software programs, such as Microsoft Office (Excel, Word, PowerPoint) and Oracle.
• Excellent verbal communication skills and writing ability.