0000001192.CONTRACTS SPECIALIST.PURCHASING DEPARTMENT

Dallas County; Dallas (TX); Hybrid; USD 60.000 - 86.000; Vollzeit

Zusammenfassung

Dallas County is seeking a Contracts Specialist in the Purchasing Department to perform moderately complex professional, technical, and administrative work related to procurement and contract administration. You will handle architectural/engineering services, construction, and related supplies in accordance with federal, state, and local laws and regulations.

You will prepare specifications and solicitation documents, coordinate with departments, and oversee bid/proposal processes, negotiations,

Qualifikationen

• Bachelor’s degree from an accredited college or university in a related field.
• Two (2) years of professional work related experience in purchasing, contracts administration and negotiation.
• Certified Professional Public Buyer (CPPB) or equivalent, or the ability to obtain within five years of hire.
• Knowledge of Texas State procurement laws.
• Effective verbal and written communication; ability to establish and maintain relationships with departments and the public.
• Proficiency in personal computers and common software.
• Valid Texas driver’s license and clean driving record; 10-year history may be requested.

Aufgaben

• Procure or coordinate procurement of architectural/engineering services, construction, and related supplies and services.
• Prepare technical specifications, contracts, and solicitation documents; identify sources; analyze value.
• Conduct pre-bid/pre-proposal conferences; coordinate evaluation committees; select best bidders.
• Edit requisitions; discuss requirements, quantity, quality, and delivery; propose value-adding alternatives.
• Interface with consultants, contractors, and suppliers; negotiate terms and conditions.
• Perform contract administration; monitor compliance; assess cost data; manage amendments and change orders.
• Maintain integrity of the public procurement process and ensure policy compliance.
• Communicate purchasing policies to personnel and respond to inquiries.
• Maintain records for solicitations, responses, purchases, contracts, and correspondence.
• Perform related duties as required.

Kenntnisse

Procurement knowledge

Verbal communication

Written communication

Analytical skills

Technical writing

Computer proficiency

Driving license

Ausbildung

Bachelor's degree

CPPB certification

Tools

Standard software applications

Jobbeschreibung

0000001192.CONTRACTS SPECIALIST.PURCHASING DEPARTMENT

Job Description

Performs moderately complex professional technical and administrative work for purchasing activities including purchasing and contract administration. Responsible for procurement of construction, supplies and professional services conducted in accordance with applicable federal, state, and local laws, ordinances, rules, and regulations.

Responsibilities

• 1. Responsible for procuring or coordinating the procurement of architectural and engineering services, construction, and related supplies and services required by various departments in accordance with all applicable federal, state, and local laws, policies and procedures.
• 2. Prepares highly technical and complex specifications, contracts, and solicitation documents, including all related research and value analysis:
• Identifies and notifies potential sources.
• Analyzes current procurement activities and recommends improvements through more efficient procurement methods, e-procurement, privatization, quantity discounts, standardization, value analysis or cooperative purchasing.
• Performs research for market sources and suppliers to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services.
• Engages in procurement planning with client departments. Routinely meets and communicates with client departments to identify and provide high quality service to meet client service delivery requirements on a timely basis. Provides accurate, complete, and up-to-date information in a courteous, efficient, and timely manner.
• 3. Conducts pre-bid and pre-proposal conferences. Coordinates and supervises activities of evaluation committees. Recommends lowest responsive, responsible bidder on IFB’s, most advantageous offer on RFP’s and most qualified for architects/engineers.
• 4. Edits requisitions and confer with departments regarding requirements, specifications, quantity, quality, and delivery. Recommends alternatives that would result in greater value.
• 5. Confers with consultants, contractors, and suppliers to acquaint them with procurement policies and procedures and to obtain information on required products and services. Negotiates with consultants and contractors regarding specifications, scope of work, prices, terms, and conditions.
• 6. Performs contract administration, including liaison between suppliers and departments, compliance with contract terms and conditions, grant requirements, negotiation of contract amendments, extensions and change orders. Analyzes cost and price data from vendors. Performs contract audits when required. Reviews and executes contracts, purchase orders, change orders and other documents within delegated authority.
• 7. Maintains the integrity of the public procurement process.
• 8. Communicates purchasing policies and procedures to all personnel and interprets policies and procedures.
• 9. Maintains individual workload statistics. Prepares and maintains accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence, and related follow-up. Provides guidance and assistance to other employees, as required.
• 10. Performs related duties as required.

Qualifications

Education, Experience and Training

Education and experience equivalent to a Bachelor’s degree from an accredited college or university in a job related field of study. Two (2) years of professional work related experience in purchasing, contracts administration and negotiation.

Required Certifications: Certified Professional Public Buyer (CPPB) or equivalent certifications, or the ability to obtain the CPPB, or equivalent certifications, within five (5) years of hire.

Special Requirements/Knowledge, Skills & Abilities

Skilled in the use of standard software applications. Knowledge of Texas State procurement laws. Ability to effectively communicate both verbally and in writing, and establish and maintain effective working relationships with employees, departments, and the general public. Knowledge and preparation of Request for Proposals (RFPs) and Invitation for Bids (IFBs) from initiation to negotiated contract execution. Must possess research, analytical, business, and technical writing skills. Must be proficient in the operation of personal computers. Must possess a valid Texas Drivers License and good driving record. Will be required to provide a copy of 10-year driving history. Must maintain a good driving record and remain in compliance with Article II, Subdivision II of Chapter 90 of the Dallas County Code. Must pass a background check.

Physical/Environmental Requirements

Standard office environment. Must be able to visit various off-site locations.

Job Info

• Job Identification 26000609
• Degree Level Bachelor's Degree
• Job Schedule Full time
• Job Shift Day
• Locations Purchasing Department, Dallas, TX, 75202, US