Senior Contract Compliance Lead – Aviation

Dallas City Hall; Dallas (TX); On-site; USD 37,000 - 43,000; Full time

Job summary

Dallas City Hall is seeking a Senior Contract Compliance Administrator (Aviation - Civil Service) to oversee, monitor, and administer contracts across City departments, ensuring adherence to contract terms and state/federal regulations.

Responsibilities include coordinating RFQ/RFP processes, tracking expenditures, ensuring M/WBE participation, and coordinating with City Attorney's and City Secretary's offices on contract actions and amendments.

Qualifications

• Knowledge of City contract policies, procedures and requirements.
• Knowledge of City regulations such as Local Government Code of the State of Texas, and other City Administrative Directives and/or Codes.
• Knowledge of City insurance requirements for facility usage.
• Ability to negotiate and administer contracts and contractual logistics.
• Ability to use spreadsheet and database software to generate reports.
• Communicating effectively verbally and in writing
• Establishing and maintaining effective working relationships

Responsibilities

• Develops, administers, and coordinates contracts and contract exhibits which state the services to be provided and contractual standards to ensure that City requirements and regulatory program requirements are met; coordinates department or division contract development process.
• Coordinates, facilitates, and administers the RFQ and RFP
• Monitors the City of Dallas Business Inclusion and Development Plan for M/WBE compliance from contractors and vendors.
• Conducts on-site visits to agencies or project sites to monitor compliance with City contractual agreements.
• Prepares and reviews contract change orders, supplemental agreements, contract addenda and amendments, subcontractor changes, and Administrative Actions for compliance with the City's procedures; maintains file of contract documents.
• Advises and coordinates with contractors, subcontractors, or outside agencies on reporting requirements, reimbursement procedures, budgetary controls and other issues to ensure compliance with the contract terms and applicable regulatory requirements.
• Reviews program and financial records of contracted programs or projects to ensure compliance with contract specifications; makes recommendations for improving service delivery and internal controls; acts as the liaison for Administrative Actions, Contract Extensions, and Contracts for the buyers between the City Attorney's Office and City Secretary's Office
• Develops and implements contract tracking methods to provide information to City management on expenditures, minority participation, work schedules, vendor performance, contract action dates, insurance obligations, and other data; tracks proposals and the selection process.
• Reviews and authorizes payment vouchers from contractors; develops and administers division budget; drafts and presents agenda items related to procurement, contracts and other items.
• Performs any and all other work as needed or assigned.

Skills

Contract policies

Local Government Code

Budget reporting

Negotiation

Communication

Education

Bachelor’s degree in Business/Public Administration or Social Science

Tools

Excel

Database software

Job description

Dallas City Hall is seeking a Senior Contract Compliance Administrator (Aviation - Civil Service) to oversee, monitor, and administer contracts across City departments, ensuring adherence to contract terms and state/federal regulations.

Responsibilities include coordinating RFQ/RFP processes, tracking expenditures, ensuring M/WBE participation, and coordinating with City Attorney's and City Secretary's offices on contract actions and amendments.