Senior Contract Compliance Administrator (Aviation - Civil Service)

City of Dallas; United States; On-site; USD 37,000 - 43,000; Full time

Job summary

City of Dallas seeks a Senior Contract Compliance Administrator to oversee contracts from multiple departments, ensuring compliance with city, state, and federal regulations. The role emphasizes administering contracts, monitoring exhibits, and coordinating procurement processes, including RFQ and RFP activities.

Responsibilities include on-site monitoring, reviewing payments and budgets, and advising on reporting and reimbursement procedures to uphold contractual terms and regulatory

Qualifications

• Bachelor's degree in Business/Public Administration or Social Science.
• Two years of experience evaluating/auditing fiscal and performance requirements of grant programs or contracts.
• Experience managing, negotiating or developing contracts; monitoring federal programs.

Responsibilities

• Develops, administers, coordinates contracts and exhibits to meet City requirements and regulations.
• Coordinates RFQ and RFP processes and contract development.
• Monitors M/WBE compliance for contractors and vendors.
• Conducts on-site visits to monitor contract compliance at sites.
• Prepares contract changes, amendments and addsenda per procedures.
• Advises contractors on reporting, budgets and compliance issues.
• Reviews program/financial records for compliance and improves controls.
• Develops contract tracking to report expenditures, vendor performance and schedules.
• Reviews and authorizes payment vouchers; assists with division budget and agenda items.
• Performs other duties as needed.

Skills

Contract policies knowledge

Regulatory knowledge (Texas/City)

Insurance requirements

Contract negotiation

Spreadsheet reports

Verbal and written communication

Relationship building

Education

Bachelor's degree in Business/Public Administration or Social Science

Tools

Spreadsheet software

Database software

Job description

Job Summary

Monitors and administers contracts awarded by various City departments to ensure compliance with contract terms and city, state and federal regulations.

Job Description Overview

The Senior Contract Compliance Administrator oversees, monitors, and administers contracts awarded by various City departments to ensure compliance with all contractual terms and city, state, and federal regulations.

Essential Functions

1. Develops, administers, and coordinates contracts and contract exhibits which state the services to be provided and contractual standards to ensure that City requirements and regulatory program requirements are met; coordinates department or division contract development process.


2. Coordinates, facilitates, and administers the Request for Qualification (RFQ) and Request for Proposal (RFP).


3. Monitors the City of Dallas Business Inclusion and Development Plan for Minority & Women Business Enterprise (M/WBE) compliance from contractors and vendors.


4. Conducts on-site visits to agencies or project sites to monitor compliance with City contractual agreements.


5. Prepares and reviews contract change orders, supplemental agreements, contract addenda and amendments, subcontractor changes, and Administrative Actions for compliance with the City's procedures; maintains file of contract documents.


6. Advises and coordinates with contractors, subcontractors, or outside agencies on reporting requirements, reimbursement procedures, budgetary controls and other issues to ensure compliance with the contract terms and applicable regulatory requirements.


7. Reviews program and financial records of contracted programs or projects to ensure compliance with contract specifications; makes recommendations for improving service delivery and internal controls; acts as the liaison for Administrative Actions, Contract Extensions, and Contracts for the buyers between the City Attorney's Office and City Secretary's Office.


8. Develops and implements contract tracking methods to provide information to City management on expenditures, minority participation, work schedules, vendor performance, contract action dates, insurance obligations, and other data; tracks proposals and the selection process.


9. Reviews and authorizes payment vouchers from contractors; develops and administers division budget; drafts and presents agenda items related to procurement, contracts and other items.


10. Performs any and all other work as needed or assigned.

Knowledge and Skills

1. Knowledge of City contract policies, procedures and requirements.


2. Knowledge of City regulations such as Local Government Code of the State of Texas, and other City Administrative Directives and/or Codes.


3. Knowledge of City insurance requirements for facility usage.


4. Ability to negotiate and administer contracts and contractual logistics.


5. Ability to use spreadsheet and database software to generate reports.


6. Communicating effectively verbally and in writing


7. Establishing and maintaining effective working relationships

Minimum Qualifications

EDUCATION Bachelor’s degree in a Business/Public Administration or Social Science field.

EXPERIENCE Two (2) years of experience in one (1) or more of the following areas: Evaluating/auditing fiscal and performance requirements of grant programs or contracts Managing, negotiating or developing contracts Monitoring federal programs

Licenses and Certifications

Valid driver's license with good driving record.

Equivalencies

1. High school diploma or GED plus six (6) years of the required experience will meet the education and experience requirements.


2. Associate’s degree in any field plus four (4) years of the required experience will meet the education and experience requirements.


3. Bachelor’s degree (or higher) in a non-specified field plus four (4) years of the required experience will meet the education and experience requirements.


4. Master’s degree (or higher) in a specified field will meet the education and experience requirements.

Salary Range

$26.65 - $31.28

The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

Equal Opportunity Statement

City of Dallas is an Equal Opportunity Employer.

The City of Dallas is one of the largest employers in the DFW Metroplex. We offer growth opportunities and a chance to make a difference in our community.

Contact

[e-mail]