Senior Contract Compliance Administrator (Aviation - Civil Service))

Dallas City Hall; Dallas (TX); On-site; USD 37,000 - 43,000; Full time

Job summary

Dallas City Hall is seeking a Senior Contract Compliance Administrator (Aviation - Civil Service) to oversee, monitor, and administer contracts across City departments, ensuring adherence to contract terms and state/federal regulations.

Responsibilities include coordinating RFQ/RFP processes, tracking expenditures, ensuring M/WBE participation, and coordinating with City Attorney's and City Secretary's offices on contract actions and amendments.

Qualifications

• Knowledge of City contract policies, procedures and requirements.
• Knowledge of City regulations such as Local Government Code of the State of Texas, and other City Administrative Directives and/or Codes.
• Knowledge of City insurance requirements for facility usage.
• Ability to negotiate and administer contracts and contractual logistics.
• Ability to use spreadsheet and database software to generate reports.
• Communicating effectively verbally and in writing
• Establishing and maintaining effective working relationships

Responsibilities

• Develops, administers, and coordinates contracts and contract exhibits which state the services to be provided and contractual standards to ensure that City requirements and regulatory program requirements are met; coordinates department or division contract development process.
• Coordinates, facilitates, and administers the RFQ and RFP
• Monitors the City of Dallas Business Inclusion and Development Plan for M/WBE compliance from contractors and vendors.
• Conducts on-site visits to agencies or project sites to monitor compliance with City contractual agreements.
• Prepares and reviews contract change orders, supplemental agreements, contract addenda and amendments, subcontractor changes, and Administrative Actions for compliance with the City's procedures; maintains file of contract documents.
• Advises and coordinates with contractors, subcontractors, or outside agencies on reporting requirements, reimbursement procedures, budgetary controls and other issues to ensure compliance with the contract terms and applicable regulatory requirements.
• Reviews program and financial records of contracted programs or projects to ensure compliance with contract specifications; makes recommendations for improving service delivery and internal controls; acts as the liaison for Administrative Actions, Contract Extensions, and Contracts for the buyers between the City Attorney's Office and City Secretary's Office
• Develops and implements contract tracking methods to provide information to City management on expenditures, minority participation, work schedules, vendor performance, contract action dates, insurance obligations, and other data; tracks proposals and the selection process.
• Reviews and authorizes payment vouchers from contractors; develops and administers division budget; drafts and presents agenda items related to procurement, contracts and other items.
• Performs any and all other work as needed or assigned.

Skills

Contract policies

Local Government Code

Budget reporting

Negotiation

Communication

Education

Bachelor’s degree in Business/Public Administration or Social Science

Tools

Excel

Database software

Job description

Senior Contract Compliance Administrator (Aviation - Civil Service))### Senior Contract Compliance Administrator (Aviation - Civil Service))Apply: AVICDRSPGS: Full time: Posted Today: End Date: November 23, 2026 (13 days left to apply): 26-29724**Dallas is Growing. Grow With Us.**Looking for more than just a job? The City of Dallas offers careers with purpose. With competitive benefits, growth opportunities, and a vibrant work culture,we’re committed to helping you thrive while you help our city flourish. Be part of a team that’s committed to service, innovation, and community.**Job Summary**Monitors and administers contracts awarded by various City departments to ensure compliance with contract terms and city, state and federal regulations.**Job Description****Overview**The Senior Contract Compliance Administrator oversees, monitors, and administers contracts awarded by various City departments to ensure compliance with all contractual terms and city, state, and federal regulations. **Essential Functions****1** Develops, administers, and coordinates contracts and contract exhibits which state the services to be provided and contractual standards to ensure that City requirements and regulatory program requirements are met; coordinates department or division contract development process.**2** Coordinates, facilitates, and administers the Request for Qualification (RFQ) and Request for Proposal (RFP)**3** Monitors the City of Dallas Business Inclusion and Development Plan for Minority & Women Business Enterprise (M/WBE) compliance from contractors and vendors.**4** Conducts on-site visits to agencies or project sites to monitor compliance with City contractual agreements.**5** Prepares and reviews contract change orders, supplemental agreements, contract addenda and amendments, subcontractor changes, and Administrative Actions for compliance with the City's procedures; maintains file of contract documents.**6** Advises and coordinates with contractors, subcontractors, or outside agencies on reporting requirements, reimbursement procedures, budgetary controls and other issues to ensure compliance with the contract terms and applicable regulatory requirements.**7** Reviews program and financial records of contracted programs or projects to ensure compliance with contract specifications; makes recommendations for improving service delivery and internal controls; acts as the liaison for Administrative Actions, Contract Extensions, and Contracts for the buyers between the City Attorney's Office and City Secretary's Office**8** Develops and implements contract tracking methods to provide information to City management on expenditures, minority participation, work schedules, vendor performance, contract action dates, insurance obligations, and other data; tracks proposals and the selection process.**9** Reviews and authorizes payment vouchers from contractors; develops and administers division budget; drafts and presents agenda items related to procurement, contracts and other items.**10** Performs any and all other work as needed or assigned. **Knowledge and Skills****1** Knowledge of City contract policies, procedures and requirements.**2** Knowledge of City regulations such as Local Government Code of the State of Texas, and other City Administrative Directives and/or Codes.**3** Knowledge of City insurance requirements for facility usage.**4** Ability to negotiate and administer contracts and contractual logistics.**5** Ability to use spreadsheet and database software to generate reports.**6** Communicating effectively verbally and in writing**7** Establishing and maintaining effective working relationships **MINIMUM QUALIFICATIONS:** **EDUCATION*** Bachelor’s degree in a Business/Public Administration or Social Science field. **EXPERIENCE**Two (2) years of experience in one (1) or more of the following areas:* Evaluating/auditing fiscal and performance requirements of grant programs or contracts* Managing, negotiating or developing contracts* Monitoring federal programs **LICENSES AND CERTIFICATIONS*** Valid driver's license with good driving record. **EQUIVALENCIES*** High school diploma or GED plus six (6) years of the required experience will meet the education and experience requirements.* Associate’s degree in any field plus four (4) years of the required experience will meet the education and experience requirements.* Bachelor’s degree (or higher) in a non-specified field plus four (4) years of the required experience will meet the education and experience requirements.* Master’s degree (or higher) in a specified field will meet the education and experience requirements.**Salary Range**$26.65 - $31.28The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.