Senior Contract Administrator

Performance Contracting, Inc.; Lake Zurich (IL); On-site; USD 64,000 - 86,000; Full time

Benefits offered by this job

ESOP

401(k) with match

Competitive pay

Paid holidays

Job summary

Performance Contracting Group in Lake Zurich, IL is seeking an experienced Office Administrator for its PCI Chicago 573 operations to support branch activities and finance processes.

You will handle payroll assistance, accounts payable, vendor and customer relations, and document control while coordinating with Branch Manager, Project Managers, and estimators. The role emphasizes accuracy, organization, and strong communication to keep operations running smoothly.

Qualifications

• Strong communication skills, both verbal and written.
• Ability to work in a team environment with other professionals.
• Excellent customer service and attention to detail.
• Proven problem-solving and critical thinking abilities.
• Working knowledge of MS Office including Excel and Word.

Responsibilities

• New employee orientation and onboarding support.
• Branch filing (paper and electronic) and document control.
• Assist in payroll processing and accounts payable.
• Develop and maintain customer relationships.
• Process travel and expense requests.
• Assist in customer billing and collection of past due accounts.
• Support contract management and coordination with managers and estimators.
• Respond to inbound calls with strong customer service.
• Mentor other administrators and support branch events.

Skills

Strong oral and written communication

Customer service

Organization and attention to detail

Critical thinking and problem solving

Microsoft Office (Excel, Word)

Tools

Dayforce

Job description

Company Overview

Performance Contracting Group is a national employee-owned specialty contractor that offers quality services and products to the commercial, industrial, and non-residential construction markets. We are committed to recruiting, developing, and advancing employees from a diversity of backgrounds and experiences, as well as supporting a culture of safety and inclusiveness that allows you to contribute to your fullest potential. We place high value on training and professional development, encouraging you to broaden and strengthen your unique skill sets so you can fully realize your potential.

PCI is seeking an experienced Office Administrator for its PCI Chicago 573 operations based in Lake Zurich, IL. This individual will be responsible for the following duties:

• New employee orientation.
• Branch filing; both paper and electronic (job files).
• Assist in payroll process and accounts payable.
• Develop and maintain customer relationships.
• Process travel and expense requests.
• Assist in customer billing and collection of past due accounts.
• Assist in contract management: contracts, insurance, etc.
• Assist and provide support to Branch Manager, Project Managers and Estimators as needed.
• Respond to incoming callers with excellent customer service skills.
• Be a mentor to other administrators and support branch events.

Salary Range

$64,300-$86,000 annual salary plus non-guaranteed annualized bonus program.

Basic Requirements

• Minimum 5+ years of office administration experience is required.
• Experience with accounts payable and payroll is required.
• Ability to work in team environment.
• Strong oral and written communication skills.
• Strong customer service skills.
• Strong organization skills and attention to detail.
• Critical thinking and problem-solving skills.
• Working knowledge of Microsoft Office Suite including Microsoft Excel and Microsoft Word.

Preferred Requirements

• Experience working in the construction industry is preferred.
• Experience with Dayforce
• Location Chicago metro area.

This role is not eligible for visa sponsorship.

Benefits

At Performance Contracting, our employees are our greatest asset. We put our people first and are proud to provide a comprehensive benefits package designed to meet the needs of our employees at every stage of life.

In our commitment to fostering an environment where everyone can thrive personally and professionally, we offer:

• Competitive pay
• Incentive bonus plan
• Employee stock ownership plan (ESOP)
• 401(k) retirement savings plan with match
• Medical, prescription drug, dental, and vision insurance plans with flexible spending account option
• Life insurance, AD&D, and disability benefits
• Employee assistance program (EAP)
• Flexible paid time off policy and paid holidays

PCG provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

PCG is a background screening, drug-free workplace. In accordance with the provisions of Tennessee Code Annotated (T.C.A.), Title 50, Chapter 9, PCG's Drug-Free Workplace Program includes drug and alcohol testing as part of the hiring process and throughout employment, as applicable.

Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

NOTICE TO STAFFING FIRMS, AGENCIES, AND EMPLOYMENT VENDORS: Performance Contracting Group and its affiliates will not accept unsolicited resumes or claims on candidates from third-party employment vendors unless a signed Fee Agreement is in place AND a candidate has been submitted into our applicant tracking system (Dayforce). Vendor solicitation should be directed to the Corporate Recruitment Department directly; as such, firms that circumvent the required compliant process will be barred from submitting candidates. In the absence of a signed Fee Agreement and proper resume submission, PCG does not recognize any claim on a candidate by a third party and will consider unsolicited resumes the property of the company, reserving the right to engage and hire those candidates without any financial responsibility to the third-party vendor.