Construction Project Coordinator: Organized Admin & Growth

Roman Electric Co., Inc.; West Allis (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Roman Electric Co., Inc. is seeking a Project Coordinator to provide administrative and project support to the Commercial Electric Project Management team in Wisconsin.

The role focuses on organizing project files, maintaining documentation, tracking items, scheduling meetings, and assisting with permits and closeouts while supporting Project Managers with day-to-day coordination needs. The ideal candidate is highly organized, detail-oriented, and capable of handling multiple tasks in a

Qualifications

• Must be highly organized with accurate project records.
• Able to follow up consistently and manage multiple tasks.
• Strong written and verbal communication skills.
• Ability to meet deadlines in a fast-paced office environment.
• High school diploma or equivalent.
• 1–2 years of administrative or coordinator experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Provide administrative and project support to multiple Project Managers.
• Set up new projects and maintain folders, checklists, and documentation.
• Enter and manage project information in company software systems.
• Track contracts, COIs, permits, and other documents.
• Assist with downloading, saving, and organizing plans and drawings.
• Maintain electronic project files and organized storage.
• Support bid and estimating by gathering and organizing documents.
• Schedule meetings and prepare materials; track follow-up items.
• Maintain change logs, permit tracking, and closeout checklists.
• Prepare permit applications and monitor status.
• Assist with project closeout documentation.
• Communicate with internal staff, vendors, customers, and project team members.
• Learn processes and gradually assist with RFIs, submittals, changes, and other docs.

Skills

Organized

Detail-oriented

Multitask management

Microsoft Office

Deadline-driven

Education

High School Diploma or Equivalent

Tools

Spectrum/Viewpoint

Procore

Bluebeam

Bidtracer

Job description

Roman Electric Co., Inc. is seeking a Project Coordinator to provide administrative and project support to the Commercial Electric Project Management team in Wisconsin.

The role focuses on organizing project files, maintaining documentation, tracking items, scheduling meetings, and assisting with permits and closeouts while supporting Project Managers with day-to-day coordination needs. The ideal candidate is highly organized, detail-oriented, and capable of handling multiple tasks in a