Senior Construction Project Coordinator

Jobtailor; San Francisco (CA); On-site; USD 95,000 - 135,000; Full time

Job summary

Jobtailor in San Francisco, CA seeks a full-time on-site Project Manager for facilities and construction support. You will oversee projects, manage IWMS space planning, track budgets, and coordinate stakeholders to achieve timely, cost-effective delivery.

You will mentor staff, optimize processes, handle procurement, and prepare governance-ready reports. CAPM is helpful but not required; strong communication and organizational skills are essential for success.

Qualifications

• Bachelor-level degree or equivalent experience in facilities/work related field.
• Strong written and verbal communication with customer service focus.
• Ability to work independently and collaborate effectively.
• CAPM certification preferred but not required.
• Experience with space planning, IWMS, and project governance.

Responsibilities

• Assist overseeing, planning, and delivering construction projects on time and within budget.
• Independently manage small projects, monitor progress, mitigate risks, ensure quality.
• Collaborate with stakeholders to define objectives, scope, and deliverables.
• Assist with space planning using IWMS, update floor plans and space assignments.
• Provide administrative support: contracts, financial tracking, RFPs, vendor access.
• Maintain project documentation, budgets, proposals, and reports.
• Support procurement and vendor management, track POs, change orders, invoices.
• Coordinate internal resources and resolve conflicts for efficient delivery.
• Serve as central contact for project communications; document minutes, actions.
• Provide timely updates and maintain information flow to stakeholders.
• Guide teams on workflows, identify efficiencies, implement guidelines.
• Mentor junior staff and promote knowledge sharing and coaching.
• Move from task management to strategic vision and long-term planning.
• Advise on planning, tracking, reporting, and governance compliance.
• Identify opportunities for innovation and improved execution.
• Proactively identify risks and issues and support mitigation.
• Maintain consistent on-site attendance to oversee operations.
• Assist with EHS admin tasks as required, supporting facility operations.

Skills

Project Management

Facility Management

Risk Management

Stakeholder Collaboration

Communication

Customer Service

Organizational Skills

Initiative

Collaboration

Education

Bachelor’s degree in Facility Management, Project Management, Business Administration, Finance, Engineering, or equivalent experience

Tools

Asana

Tririga

CAD Software

Ariba

Microsoft Project

Microsoft Office Suite

Job description

Responsibilities

• Assist in overseeing, planning, and accomplishing construction projects, ensuring adherence to timelines and budgets.
• Independently manage small projects, monitor progress, mitigate risks, and ensure quality standards.
• Collaborate with stakeholders to define objectives, scope, and deliverables, and align project goals with organizational strategy.
• Assist with space planning by managing IWMS platforms, updating floor plans, space assignments, and group relocations, while improving data quality and enabling informed decisions for facility management.
• Provide comprehensive administrative support, including contract and financial tracking, RFP and vendor access management, and ad hoc duties.
• Maintain accurate project documentation, budgets, proposals, and reports, ensuring all records are organized and accessible.
• Support procurement and vendor management, track purchase orders, change orders, invoices, and facilitate vendor communication.
• Coordinate internal resources, monitor availability and workload, and resolve conflicts to ensure efficient project delivery.
• Serve as the central point of contact for project communications, facilitating meetings, documenting minutes, distributing action items, and fostering collaboration among cross-functional teams.
• Provide timely updates to interested parties and ensure information flow.
• Guide and support project teams and space layout efforts by identifying efficiencies, developing workflows, and implementing guidelines.
• Mentor junior staff, promote knowledge sharing, and encourage growth through coaching on project management tools and skills.
• Move beyond task management to strategic vision, process optimization, and long-term planning.
• Advise on project planning, tracking, reporting, and compliance with governance arrangements.
• Identify and implement opportunities for innovation and improved execution.
• Proactively identify, evaluate, and manage project risks and critical issues.
• Support mitigation strategies and raise issues as needed to ensure successful project completion.
• Maintain consistent, professional on-site attendance to oversee facility and project operations, address immediate needs, and ensure implementation.
• As needed, assist with EHS (Environmental Health & Safety) administrative tasks as required, ensuring compliance and supporting facility operations alongside broader project responsibilities.

Requirements

• Bachelor’s degree in Facility Management, Project Management, Business Administration, Finance, Engineering, or equivalent experience in Facilities work
• Typically, 4+ years of accounting, construction, or real estate support experience preferred
• Strong written and verbal communication skills, excellent customer service and presentation abilities
• Ability to work independently, demonstrate initiative, and collaborate effectively
• Diligent, organized, creative, and proactive
• Full-time, on-site position (5 days/week) presence to oversee project operations, address immediate needs, and ensure a smooth project execution
• Certified Associate in Project Management (CAPM) preferred but not required
• Required Software Skills: Microsoft Office Suite (Word, Excel, PowerPoint, Project, Outlook)
• Project Management Platforms: Asana (Workplace Management), Tririga (IWMS)
• CAD Software: Experience with CAD tools for space planning support
• Financial Systems: Familiarity with systems (Ariba) for processing invoices, contracts, and amendments
• Presentation Tools: Ability to create and deliver presentations and training materials

Core Competencies

Demonstrates expertise in project management, facility management, and strategic planning, with a strong focus on risk management, stakeholder collaboration, and effective communication. Proficient in utilizing project management tools and software to optimize project execution and ensure compliance with organizational standards.

Highest-signal resume keywords

• Project Management
• Facility Management
• Risk Management
• Stakeholder Collaboration
• Microsoft Office Suite

ATS Optimization Keywords

Hard Skills

• Project Management
• Space Planning
• Financial Tracking
• Contract Management
• Risk Mitigation
• Documentation Management
• Vendor Management
• Change Order Tracking
• Presentation Development
• EHS Compliance

Soft Skills

• Strong Communication Skills
• Customer Service
• Organizational Skills
• Initiative
• Collaboration

Certifications & Qualifications

• Certified Associate in Project Management (CAPM)

Industry Keywords

• Construction
• Facilities Management
• Real Estate
• Project Governance
• Financial Systems

Tools & Technologies

• Asana
• Tririga
• CAD Software
• Ariba
• Microsoft Project